Executive Assistant

Are you an outstanding Executive Assistant who thrives in an international, fast-moving environment and enjoys being at the centre of where things happen?
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Conscia is looking for an experienced and proactive Executive Assistant to join our Group Executive Office. 
You will work closely with members of Conscia's Executive Leadership Team and become part of a small, highly collaborative EA team together with our 2 existing EAs, Louise Holst Braad and Venus Cheung. Collaboration, trust, flexibility and helping one another succeed is essential.
This is not simply a role about managing calendars.
We are looking for someone who thinks ahead, creates structure, connects people and makes things happen. Someone who enjoys working close to senior leadership, understands how to navigate a dynamic international organisation and takes pride in making the people around them more effective. 
If you are proactive, curious, highly organised and motivated by helping leaders and organisations perform at their best, we would love to hear from you.

Your responsibilities will include

Executive support and prioritisation 

• Proactively manage complex calendars, priorities and meeting schedules
• Coordinate international travel and logistics
• Anticipate needs, resolve conflicting agendas and help executives make the best use of their time
• Prepare meetings, agendas and relevant materials
• Ensure decisions and action points are captured and followed through
• Support effective communication and coordination across the Executive Leadership Team

Stakeholder coordination and employee experience 

• Act as a trusted point of contact between executives and stakeholders across Conscia
• Coordinate with colleagues and leadership teams across our countries and functions
• Support on boarding of new group employees and role model our employee experience
• Handle sensitive and confidential information with excellent judgement

Leadership meetings and events 

• Support and coordinate leadership meetings, offsites and Group events
• Collaborate across functions on town halls and other Group-wide employee experience activities

The role

As Executive Assistant, you will provide proactive, high-quality support to members of our Executive Leadership Team (C-Level) while working closely with the wider organisation. 
You will be trusted with confidential information, exposed to important business priorities and expected to stay several steps ahead when coordinating across executives, functions, countries and external stakeholders. 
Together with Louise and Venus, you will also help us continuously improve how we support our executive leadership and create a professional, efficient and engaging experience around our Group activities.

Who are you?

You are probably already working as an Executive Assistant, Senior Personal Assistant, Management Assistant or in a similar role supporting senior executives. 
More importantly, you have the confidence and judgement to operate close to an executive team. 
We imagine that you: 

• Have several years of experience supporting senior executives, preferably in an international organisation
• Are exceptionally structured and detail-oriented while still seeing the bigger picture
• Naturally think one or two steps ahead
• Have strong judgement and know when to act independently and when to involve others
• Are comfortable working with changing priorities and sometimes limited information
• Build relationships easily across functions, cultures and organisational levels
• Communicate professionally and confidently in English
• Are highly proficient in Outlook, PowerPoint, Word, Teams and the broader Microsoft 365 environment
• Treat discretion and confidentiality as fundamental to the role
• Bring positive energy, pragmatism and a genuine service mindset

Why Conscia? 
Conscia is an international technology company with ambitious plans for the future. 
Joining our Group Executive Office gives you a unique opportunity to work close to senior decision-making and across our international organisation. You will see how strategy becomes action, build relationships across Conscia and have considerable opportunity to develop your role as the company continues to evolve. 
Most importantly, you won't be doing it alone.