Fund Operations Specialist

Role overview
 

• Support effective, controlled fund operations for the TrinityBridge Funds and Specialist Funds (Winchester Fund), on behalf of the Authorised Corporate Director (ACD) and Authorised Fund Manager (AFM).
• Report to the Manager, Fund Operations, with accountability for accurate, timely delivery of assigned responsibilities.
• Coordinate timely delivery of the TrinityBridge Funds Annual and Interim Reports & Accounts, including production timetables, draft reviews, auditor and stakeholder liaison, Board approval with the Company Secretary, publication and FCA filing.
• Deliver regulatory reporting, including MiFID II Costs & Charges, Portfolio Turnover Ratio (PTR) and Currency Hedging, working with internal and external stakeholders.
• Oversee outsourced administration providers, including BNY, to support effective service delivery and resolution of operational issues.
• Exercise independent judgement, second-check, verify and authorise colleagues’ work within assigned authority, and promptly escalate risks and issues.

 
Key responsibilities
 

• Financial reporting and fund accounting
• Coordinate production of the funds’ Annual and Interim Reports & Accounts, including the administrator's schedule, draft reviews, auditor liaison, Board approvals, production and distribution.
• Support oversight and monitoring of fund yields and Ongoing Charges Figures calculated by the fund administrator, distribute figures to internal stakeholders and respond to ad hoc queries.
• Ensure the timely collation and delivery of all required supporting documentation, including KIIDs, performance data, synthetic OCFs, related-party information and Fund Manager commentaries to the agreed timetable.
• Outsourced service-provider oversight
• Oversee the fund administrator’s day-to-day responsibilities, transfer agency, fund accounting, financial reporting and custody services, and liaise with the Trustee & Depositary on operational matters, including due diligence reviews, daily issues, queries, and MI and data requests.
• Challenge outsourced providers on fund matters requiring explanation or clarification.
• Participate in meetings with the Administrator and/or Trustee & Depositary as required.
• Operational controls, breaches and complaints
• Create and document new procedures and review existing procedures.
• Maintain audit trails.
• Review and validate fee accruals
• Regulatory reporting and governance
• Rotational responsibilities may also include:
• Monitor fund overdrafts and aged cash and stock reconciliations and reconcile internal cash and stock records with those of the Administrator.
• Oversee fund breaches and complaints, communicate them to Compliance and monitor resolution against regulatory deadlines.
• Review and process WHT (withholding Tax) documentation including liaising with the Trustee & Depositary and BNY, ensuring our Funds receive the maximum tax relief.
• Data, MI and technology
• Develop efficient solutions for complex data analysis, primarily using Excel.
• Analyse data and investigate trends and spikes.
• Report MI and data to Committees and the Board.
• Coordinate distribution of fund-related data to third parties, including platforms and data vendors.
• Projects, change and continuous improvement
• Undertake project work and provide firm, qualified direction to the Fund Administrator, supported by research, analysis and investigation as required.
• Interpret regulations, statements of recommended practice and guidelines, assess operational obligations and implications, and recommend appropriate action.
• Stakeholder and platform management
• Provide fund-related operational support to other departments and senior management as required.
• Review Service Level Agreements with third-party platforms investing in the fund range and issue communications on document updates (e.g. Key Investor Information Documents) and corporate actions.
• Ensure third-party platform Service Level Agreements are met and liaise with the Product Marketing Manager on relationship issues or impacts.
• Transfer agency, client money and CASS
• Rotational responsibilities may also include:
• Oversee the transfer agent’s client money calculations, review large or stale balances and follow up accordingly.

Regulatory responsibilities | Compliance/T&C

• Ability to demonstrate an understanding of the regulatory framework relevant to the role, whilst practising effective risk management taking account of outcomes for clients.
   
   
• Understand, follow and demonstrate compliance with all relevant internal and external rules, regulations and procedures that apply to the conduct of the business. Follow principles and rules of the Financial Conduct Authority (FCA) and the internal requirements set out in the Compliance Manual, local and Group Compliance and Risk policies.

About you | Qualifications, skills and strengths

•  Proven experience in fund accounting and financial reporting across different fund structures, including UCITS, bonds, OEICs and hedging arrangements.
•  An understanding of the principles of NAV calculations, Ongoing Charges Figures and yields.
•  Proven experience in fund valuation including trade life cycle, corporate actions, stock and cash reconciliation, fee accruals, and overdraft monitoring.
•  An understanding of the regulations applicable to Funds.
•  Be able to prioritise competing deadlines and adapt effectively to changing requirements.
•  Be able to maintain a high degree of accuracy, including during peak reporting periods.
•  Be able to develop clear and concise solutions and communicate risks to delivery at an early stage.
•  Be able to interpret regulations and guidelines and recommend operational changes
•  Have good Excel skills including the use of pivots and lookups, and be able to analyse large datasets.
•  Have good verbal and written communication skills including report writing and presentation of data.
•  An ability to work both independently and as part of a small team.
Desirable experience
•  An understanding of the dealing and settlement of client transactions in funds, including the setup of accounts.
•  A knowledge of Snowflake and Power BI would be advantageous.
•  An understanding of Transfer Agency.
•  An understanding of Client Money and CASS regulations and processes including dealing with CASS audits.
•  Develop an understanding of the production and review of KIIDs and Factsheets.
•  Chartered Institute for Securities and Investment - Investment Operations Certificate qualified or part-qualified (or looking towards attaining the qualification).

At TrinityBridge we look to recruit individuals from all different backgrounds and encourage you to apply even if you don’t tick every box. We celebrate diversity, promote inclusivity and are open to discuss flexible work options to help you balance your work and home life.

We appreciate that from time to time, recruitment agencies will have speculative CVs that they may wish to submit to our Talent Acquisition team in relation to a specific role.

To avoid any ambiguity around fees, please note that speculative CVs received by TrinityBridge, that have not been authorised in advance, by us, will be ineligible for an agency fee. Thank you.
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Equal Opportunities

As an employer, TrinityBridge is committed to equality and valuing diversity within its workforce. We provide equality of opportunity and will aim to ensure that no employee’s or candidates are subject to discrimination on grounds of any characteristics including but not withstanding gender, gender identity, marital status, sexual orientation, race, colour, nationality, religion, age, disability, working pattern, caring responsibilities, political beliefs.

Company Overview

At TrinityBridge we are all connected by our mission to be leading UK Wealth Manager, growing trusted client relationships that last for generations.

We believe that everyone should think ahead, have a financial plan and invest wisely. Our clients are professionals, business owners, individuals, charities, families, and employers, who rely on our clear financial advice and investment management services to preserve and grow their long-term savings and investments.

We are a team of about 900 people based in 15 offices across the UK. Our geographic footprint means we can combine a local approach with face-to-face services to enable strong, long-term relationships with our clients.

Sustainability is fundamental to our purpose, and we have a responsibility to help address the social, economic and environmental challenges facing our business, colleagues and clients. We strive to do the right thing and are dedicated to helping the charities that matter most to our people.

We offer a wide range of inclusive benefits that provides our people with all the support they need to find a healthy balance in all aspects of their lives. We also invest in the growth of our people providing a sense of belonging and team spirit and the ability to thrive.

We recruit people from all backgrounds and are open to discussing all types of flexible working options, helping our people to balance work and home life and make practical choices for wellbeing while delivering impact where it matters, all of which contributes to our exceptional client experience.

We are committed to ensuring our recruitment process is accessible to everyone. We make adjustments for people who have a disability or long-term condition so, if you need a job description or application form in an alternative format, or would like to discuss the recruitment process with us, please get in touch at [email protected].