Research Administration Assistant - Grants and Contracts Specialist

Job Posting Title:

Temporary Research Administration Assistant (Grants and Contracts Specialist) UTemps

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Dec 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This temporary assignment may be filled at any time. Only competitive applicants selected for further consideration will be contacted and provided with information regarding the next steps in the application process. Please do not call or email regarding this posting. The anticipated end date for this assignment is December 31, 2026.

Purpose

The Temporary Research Administration Assistant will provide critical support to the Assistant Directors in advancing and managing externally funded sponsored projects. This role plays an integral part in facilitating the research enterprise through the preparation, submission, and administration of proposals, agreements, and awards.

Responsibilities

• Partner with Assistant Directors to ensure the timely and accurate submission of research proposals, subawards, and related agreements. Prepare and route UT electronic forms for review and approval by the Office of Sponsored Projects.

• Support the administration of research awards, including monitoring reporting requirements and assisting with financial and progress reporting.

• Contribute to the coordination of grants and contracts throughout their lifecycle, helping to streamline compliance and operational processes.

• Provide adaptable support on additional research administration tasks as needed to advance the mission of sponsored projects.

• This position offers the opportunity to contribute directly to the success of faculty research by ensuring that funding proposals and sponsored projects are managed with efficiency and care. The work will strengthen UT's capacity to pursue cutting-edge research and expand its impact through externally funded initiatives.

Required Qualifications

High school diploma or GED; an equivalent combination of relevant education and experience may be considered. Demonstrated experience in administrative support, with the ability to manage both routine and complex tasks. Advanced proficiency in Microsoft Excel, including the ability to work with formulas, data analysis, and detailed reporting with a high level of accuracy, as well as strong experience formatting and proofreading professional documents in Microsoft Office applications. Proven ability to multitask and prioritize effectively in a fast-paced environment. Strong attention to detail and accuracy in following established procedures. Experience interpreting and following instructions with consistency and reliability. Commitment to providing excellent customer service and support. Self-motivated, with a proactive and independent work ethic, including the ability to research and resolve questions effectively using available resources. Ability to work independently as well as collaboratively within a team. Strong interpersonal and communication skills. Dependable, reliable, and motivated, with a resourceful and adaptable approach to challenges. Professional demeanor with consistent punctuality and attendance. Possess the education, skills, and experience necessary to successfully perform the duties of the temporary assignment.

Preferred Qualifications

Bachelor's degree and at least five years of relevant administrative experience (or equivalent combination of education and experience). Previous experience working in a higher education or research environment. Proficiency with UT systems, including DEFINE, FRMS, and Point Plus. Familiarity with UT purchasing, accounting, and research administration policies and procedures.

Hourly Rate

$25

Working Conditions

• Casual business attire

• Standard office environment

• Use of manual dexterity

• Repetitive use of a keyboard at a workstation

Work Shift

• M-F, 8 am - 5 pm

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu, and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.