Deputy Company Secretary - ASX Group

ASX: Powering Australia's financial markets

Why join the ASX?

When you join ASX, you’re joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you’ll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub. 

Want to know why we are a great place to work, click on the link to learn more.

www.asx.com.au/about/careers/a-great-place-to-work

We are more than a securities exchange!

The ASX team brings together talented people from a diverse range of disciplines. 

We run critical market infrastructure, with 1 in 3 people employed within technology.  Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We’re proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we’re committed to a fair and inclusive workplace where everyone can thrive.

About the team:

An opportunity for an experienced company secretary to join a top-talent, dynamic and diverse team at the centre of Australia’s financial markets.

The ASX Group Company Secretariat function supports effective governance for ASX Group’s legal entities (other than the Clearing and Settlement entities) by delivering high-quality Board services, maintaining governance processes, supporting compliance with statutory, regulatory and licence obligations, and enabling clear, timely and effective engagement between directors, management and regulators.

What you will be doing:

• Bring your strong passion for corporate governance to a leading in-house team working at the centre of listed company regulation and governance

• Deliver high-quality and leading-edge governance practices

• Use your strong communication, collaboration and organisational skills to help ASX deliver high-quality Board meetings, papers and other services

• Work collaboratively with cross functional teams, interact directly with Boards and Senior Management across ASX Group and produce high-quality communications

• Share your knowledge, skills and experience to lift capabilities across the company secretariat team and the broader business

• Continue to develop as a company secretary in an engaging and challenging environment

• Develop peer external and internal contacts

Achievement of strong governance outcomes

• Contributing to the development of a strong and diverse corporate governance practice, including continuous disclosure and other Listing Rules issues, directors’ duties, conflicts management, executive accountability and remuneration

• Ensuring strong processes are in place and operating effectively to ensure full compliance by ASX with its listing rule and statutory obligations

• Supporting the Head of Company Secretariat, ASX Group to service ASX’s Boards and Committees capably and proactively, including meetings, workshops, director education programs, and related documentation and communications

• Providing company secretarial support to committees, from agenda planning to minute taking and everything in between

• Working effectively with all business functions on Board papers and presentations and other collaborative processes

• Timely and effective regulatory reporting and engagement across the range of ASX’s statutory obligations and other requirements

Collaborating with colleagues and effective stakeholder engagement

• Collaborating with internal colleagues to improve and maintain the quality of Board papers and other materials

• Reviewing Board and committee papers to support executives and management in providing high quality material for directors

• Developing and providing training on preparing board papers

• Helping to ensure strong communication between management and Boards to support a “no surprises” approach

• Liaising with investors, regulators, professional and industry bodies and others to support on-going constructive two-way relationships

• Developing corporate governance resources and bringing new ideas and experiences to ASX’s Company Secretariat team

What you will bring:

Must have

• Built your skills and reputation in a challenging in-house role

• Practiced in corporate governance, developing a thorough knowledge of the Corporations Act and a good practical understanding of corporate governance and the ASX Listing Rules

• 5 or more years experience with a proven ability to work independently

• Strong academic and professional qualifications

• Won the respect and recognition of your peers for integrity and governance excellence

• Confidence and capability to work independently, with the judgement to communicate and escalate where needed

• Strong ethics and ability to establish a high level of trust

• Ability to communicate effectively and appropriately with directors, senior management and staff members

• Ability to develop strong internal and external networks

• Attention to detail and factual accuracy

• Understanding and enjoyment of the contribution and potential of the role

• Personal commitment to growth

• A “team player” attitude: prepared to pitch in to help others and share your knowledge and experience

• A collaborative and collegiate style, and strong presentational and influencing skills

Nice to have

• Experience in regulated Australian listed companies with a strong reputation for governance and compliance

• A demonstrated commitment to best practice corporate governance through education, industry involvement or otherwise

• Experience in financial services or another highly-regulated industry

• Dealing with regulators in Australia or overseas

We make hiring decisions based on your skills, capabilities and experience, and how you’ll help us to live our values. We encourage you to apply even if you don’t meet all the criteria of this role.

If you need any adjustments during the application or interview process to help you present your best self, please let us know at [email protected].

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.

To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.