Purchasing Agent 1

Description

At Corvant, we provide specialty HVAC, plumbing, and mechanical services to mission-critical commercial and industrial environments. Our teams support essential facilities across data centers, healthcare, manufacturing, logistics, and education.

We deliver end-to-end solutions across the facility lifecycle, including design, prefabrication, installation, controls integration, and ongoing service. As one of the fastest-growing platforms in our space, we are focused on operational excellence, technical expertise, and building a high-performing team.

The Purchasing Agent I is an entry-level buyer who processes purchase orders for HVAC, plumbing, and mechanical materials, equipment, and supplies that keep Corvant's projects and service work moving. Working under close direction from the Purchasing Manager and senior agents, this role teaches Corvant's vendors, materials, and systems while handling routine, well-defined purchases accurately and on time.

This is a foundational role in the purchasing team. Success at this level means clean, accurate purchase orders, timely follow-up on deliveries, good communication with field and project teams, and a growing understanding of the materials and suppliers Corvant depends on.

Requirements

Key Responsibilities

Purchase Order Processing

• Convert approved material requisitions from project managers, foremen, and service technicians into accurate purchase orders in the ERP system

• Verify part numbers, quantities, pricing, delivery dates, and ship-to locations before releasing orders

• Place routine orders with established vendors under existing pricing agreements

• Obtain quotes from approved suppliers for standard materials and supplies when directed

• Update and research purchase orders as directed

Order Tracking and Expediting

• Confirm order acknowledgments and track open purchase orders through delivery

• Follow up with vendors on late or incomplete shipments and communicate status to the requesting team

• Resolve routine receiving discrepancies such as shortages, overages, and damaged goods

• Coordinate returns and credits for incorrect or defective materials

Vendor and Record Support

• Maintain accurate vendor, pricing, and order records in the ERP system

• Match invoices to purchase orders and receipts and route discrepancies to the appropriate person for resolution

• Assist with vendor setup and documentation as directed

• File and organize quotes, order confirmations, and delivery paperwork

Internal Support

• Respond promptly to material status questions from project, service, and field teams

• Support senior purchasing agents and the Purchasing Manager with data entry, reporting, and special projects

• Learn Corvant's material categories, key vendors, and purchasing policies

Required Qualifications

• High school diploma or equivalent

• 0-2 years of purchasing, inventory, logistics, or administrative experience

• Strong attention to detail and accuracy with data entry

• Good written and verbal communication skills

• Working knowledge of Microsoft Office, particularly Excel and Outlook

• Ability to manage multiple requests and prioritize in a fast-paced environment

Preferred

• Associate's or bachelor’s degree in Supply Chain, Business, or a related field

• Experience in HVAC, plumbing, mechanical, or construction materials

• Experience with an ERP or purchasing system