Junior Benefits and Compensation Coordinator

Role Summary

Got an eagle eye for detail, a love for organized spreadsheets, and zero fear of HR tech? 
As our Ghent-based Junior Benefits & Compensation Coordinator, you’ll take ownership of day-to-day benefits administration across our growing regional teams. This position is primarily administrative in scope. Positioned within the Payroll department, you’ll be the master of renewal calendars, the onboarding guide for new joiners, and the keeper of HiBob records. Working closely with People Ops, Finance, and external vendors, this role offers many operational insights —ideal for an early-career HR professional eager to learn about benefits, comp, and payroll (we try to limit corporate bureaucracy !).

Responsibilities

• Own the Perks & Benefits: Administer employee benefits programs (health insurance, pensions, stock option plans, and local perks) across regions.
• Master the Calendar: Track contract and policy renewal dates; flag upcoming renewals early and coordinate with brokers, vendors, and Payroll to action them smoothly.
• Welcome New Joiners: Onboard new hires onto our benefits portals, manage elections, and ensure coverage kicks in right on time via HiBob and integrated tools (Perk, Google Workspace, etc.).
• Manage Lifecycle Events: Process benefits updates for life events, leaves of absence, and offboardings quickly and accurately.
• Keep Systems Synced: Maintain up-to-date compensation and benefits records in HiBob while keeping data seamlessly synced across Slack, Perk, Uber for Business, and Airwallex.
• Be the Go-To Guide: Serve as the friendly, go-to expert for employee questions regarding benefits, coverage, and portal access.
• Support Open Enrollment: Help run annual open enrollment by crafting engaging communications, tracking completion, and solving employee queries.
• Comp Support: Assist with salary letters, expense management, data entry, and annual compensation review cycles.
• Vendor & Compliance Liaison: Partner with insurance brokers on policy administration and invoicing checks, ensuring local compliance across every jurisdiction.
• Build Smart Trackers: Create simple, clean reports on enrollment status and plan utilization for the People Ops team.
• Level Up Your Skills: Cross-train on payroll operations so you can jump in when teammates are out and build a well-rounded People Ops toolkit.

What you'll need

• Around 3 years of experience in HR administration, benefits, comp, or a fast-paced People Ops role.
• Degree or equivalent experience in HR, Economics, Business, or a related field.
• Unmatched organizational skills: You take true ownership of deadlines and never let a renewal date slip through the cracks.
• Tech-savvy mindset: You feel right at home navigating modern tools (prior experience with HiBob, Perk, or Airwallex is a massive bonus!).
• Spreadsheet fluency: Comfort with Excel/Google Sheets basics (VLOOKUP/XLOOKUP, pivot tables, and keeping data clean).
• Great communication & discretion: Clear, empathetic communication combined with absolute trustworthiness when handling confidential employee data.
• A team-first attitude: Eagerness to jump into cross-training, collaborate across teams, and help out wherever needed.
• Fluency in English: Additional languages (such as Dutch, French or Spanish) are a major plus in our global office!
  
  Nice to have: 
  
  Exposure to multi-country or regional benefits administration.
• A basic understanding of how benefits and payroll intertwine during monthly cycles.
• Prior experience in a tech scale-up or fast-paced international startup environment.
• Previous interaction with benefits brokers or open enrollment campaigns.

What we Offer

• Real Ownership: Direct responsibility over regional benefits and comp operations from day one.
• Modern Tech Stack: Work with top-tier tools like HiBob, Slack, Perk, Uber for Business, and Airwallex.
• Skill Expansion: Hands-on cross-training in payroll operations to accelerate your HR career.
• Great Team & Vibe: A tight-knit, multi-region People Ops & Payroll team ready to support, mentor, and collaborate with you.