Admin and Liaison Specialist - Project Based

Job Summary

We are looking for a highly organized and proactive Admin and Liaison Specialist - Project Based to provide administrative, coordination, and communication support across multiple departments. This role serves as a key link between internal teams, suppliers, and stakeholders while also supporting administrative operations.

Key Responsibilities

• Provide administrative, office, and facilities support, including monitoring office supplies, equipment, and inventory.

• Handle phone and email inquiries and manage internal and external correspondence.

• Maintain accurate records, files, and databases (both physical and digital).

• Act as a communication bridge between departments to ensure smooth coordination of tasks and projects.

• File, sort, and organize office documents, records, and other administrative files.

• Encode data and maintain accurate, up-to-date administrative records.

• Perform photocopying, scanning, printing, and document preparation tasks.

• Receive, sort, and distribute incoming documents and correspondence.

• Prepare, process, and manage administrative paperwork.

• Provide general clerical and administrative support to ensure smooth daily office operations.

• Perform other administrative duties as assigned.

Qualifications

• Graduate of any four-year course, preferably in Business Administration, Office Management, or Marketing Management.

• At least 1–2 years of experience in an administrative, secretarial, or receptionist role.

• Proficient in Microsoft Office, particularly Excel and PowerPoint, and Google Workspace.

• Detail-oriented, organized, and able to multitask while coordinating with multiple teams.

• Willing to accept a project-based role with a duration of 3–4 months.

• Available to start as soon as possible.

• Willing to work onsite in Greenhills, San Juan City.

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