Materials Coordinator

Overview

Company Summary

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.

MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.

MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Engineering News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Supplier Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Job Summary

The Materials Coordinator is responsible for the planning, procurement coordination, tracking, inventory management, and documentation of construction materials from project pursuit and preconstruction through final project closeout. This role serves as the central point of coordination between estimating, preconstruction, project management, field operations, vendors, suppliers, and logistics providers to ensure materials are available when needed while minimizing delays, shortages, excess inventory, and cost overruns.

The ideal candidate has experience supporting large-scale infrastructure, utility, industrial, mission critical, or data center construction projects and possesses strong organizational, communication, and supply chain management skills.

*** Must be located within driving distance to the Richmond, VA office or willing to relocate.

Responsibilities

Preconstruction & Planning

• Collaborate with estimating and preconstruction teams to review material requirements during bid development.
• Develop project material procurement and delivery schedules aligned with project milestones.
• Assist in identifying long-lead procurement items and supply chain risks.
• Support vendor prequalification and supplier credit accounts.
• Coordinate material budgets and forecasts with project management teams.
• Maintain material tracking logs from project award through completion.

Procurement Coordination

• Coordinate with purchasing personnel, project managers, and vendors to ensure timely material procurement.
• Track purchase order status, lead times, fabrication schedules, and anticipated delivery dates.
• Facilitate communication among suppliers, manufacturers, and project teams regarding material availability.
• Assist in expediting critical deliveries to maintain project schedules.

Logistics & Delivery Management

• Coordinate delivery schedules with suppliers, field personnel, and project teams.
• Ensure materials arrive in accordance with construction sequencing requirements.
• Track shipments from manufacturing through final jobsite delivery.
• Coordinate laydown yard requirements and off-site storage locations when necessary.

Inventory Control & Material Tracking

• Develop and maintain inventory management systems for multiple active projects.
• Monitor material usage and consumption rates.
• Track material transfers between projects and storage locations.
• Conduct routine inventory audits and reconcile discrepancies.
• Generate inventory and procurement reports for project leadership.
• Minimize excess inventory and material waste through proactive planning.

Quality Assurance & Documentation

• Verify materials received match purchase orders, submittals, and project specifications.
• Coordinate quantity verification and receiving documentation.
• Track material test reports, warranties, and manufacturer documentation.
• Maintain organized digital records for all procurement and receiving activities.
• Support project closeout by ensuring all required material documentation is complete.

Qualifications

Required

• 1+ years of experience in materials coordination, procurement, logistics, inventory management, or project controls.
• Strong understanding of material procurement processes and supply chain coordination.
• Proficiency with Microsoft Excel, Outlook, Teams, and Office 365 applications.
• Excellent organizational and communication skills.
• Ability to manage multiple projects and priorities simultaneously.

Preferred

• Experience supporting data center construction projects.
• Experience coordinating:
  • Underground duct bank systems
  • Dry utilities
• Associate's or Bachelor's degree in Construction Management, Supply Chain Management, Logistics, Engineering, or related field.

Desired Skills

• Material forecasting
• Construction logistics planning
• Vendor management
• Supply chain coordination
• Inventory control
• Cost tracking
• Procurement reporting
• Attention to detail
• Problem-solving
• Schedule management
• Data analysis
• Team collaboration

Physical Demands and Work Environment

This position operates in both office and construction field environments. The employee may be required to visit active construction sites, warehouses, and material storage areas.

The position may require standing, walking, bending, reaching, and occasional lifting of materials weighing up to 50 pounds. Work may include exposure to outdoor weather conditions, construction equipment, and uneven terrain.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.  

Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).

Equal Employment Opportunity: 

The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.