Materials Coordinator

ICON is seeking a Material Coordinator to work in a team environment to support all production inventory activities, including receiving, stocking, kitting, and ERP systems transactions and work orders.

Responsibilities

Raw Material Planning and Purchasing

• Own raw material purchase orders end to end: determine order quantities and timing against production and field schedules, place and manage POs in NetSuite, and resolve pricing, quantity, and delivery discrepancies with vendors.
• Set and maintain reorder points and safety stock levels for raw materials, and build replenishment forecasts that keep batching and printing operations supplied without overstocking.
• Monitor inventory at HQ and active project sites, identify shortfalls before they hit production, and trigger resupply decisions with the authority to adjust orders and timing.

Outbound Logistics and Dispatch

• Serve as the single point of coordination for raw material shipments across ICON, planning and executing every move of raw material to a project site or between locations.
• Schedule and dispatch outbound truck freight through ICON's third-party logistics broker, select carriers and delivery windows, negotiate timing with drivers and site teams, and track shipments to on-time delivery.
• Coordinate international inbound logistics for overseas equipment and material, working with the broker and freight forwarders on documentation, customs, and delivery.

Inventory Control and Receiving

• Own inventory accuracy in NetSuite across all locations: reconcile inbound and outbound transactions, cycle counts, purchase orders, and work orders, and investigate and correct variances at the root cause.
• Oversee inbound receiving, including inspection for kind, count, and condition, discrepancy documentation, and vendor follow-up on short or damaged shipments.
• Direct warehouse stocking and storage decisions for raw material, including locations, protection, and layout changes, and keep the ERP in sync as the floor changes.

Process and Systems

• Define and document the raw material planning, receiving, and dispatch processes for a growing site footprint.
• Lead the material planning side of inventory software implementation and improvements, including reorder logic, reporting, and site-level visibility.

Minimum Qualifications

• 4+ years in materials planning, inventory control, or logistics coordination in a manufacturing, construction, or distribution environment, with at least 2 years owning purchase orders or replenishment decisions.
• Hands-on ERP/MRP experience managing purchase orders, reorder points, and inventory transactions, with NetSuite strongly preferred.
• Experience scheduling freight and coordinating directly with carriers, drivers, or a third-party logistics broker.
• Demonstrated ability to forecast material needs against a production or project schedule and act on that forecast without supervision.
• Track record of accurate inventory records and successful variance investigation.

Preferred Skills and Experience

• NetSuite experience in a planning or purchasing role.
• International shipping and import experience, including customs documentation and freight forwarding.
• Dispatch experience working directly with drivers and multi-site delivery schedules.
• Experience supporting mobile or on-site production equipment such as a batch plant.

Working Conditions

• Primarily office and warehouse based, with regular time on the production floor and occasional travel to active project sites.
• Ability to lift 50 lbs and remain on your feet for extended periods when supporting receiving or dispatch.