Talent Acquisition Data Analyst

JOB SUMMARY 

The Talent Acquisition Data Analyst plays a critical role in supporting the talent acquisition function by driving data integrity, performing system audits, creating insightful dashboards, and delivering actionable reporting to enhance recruitment effectiveness across the organisation.

This position is responsible for maintaining and optimising recruitment data systems, monitoring recruitment metrics, analysing trends, and presenting insights to stakeholders through clear and compelling presentations. The Talent Acquisition Data Analyst partners closely with HR teams, recruitment leads, and system administrators to ensure the accuracy and usability of recruitment data, facilitating data-driven decisions.

The ideal candidate demonstrates strong analytical skills, attention to detail, proficiency in data visualisation tools, and the ability to communicate complex insights effectively in a fast-paced environment.

CANDIDATE PROFILE

Education

• High School Diploma or equivalent required.
• Tertiary education i.e. University/College degree in Data Analytics, Human Resources, Business Administration or related fields preferred.

Experience

• 2+ years of experience within Talent Acquisition or HR environments, preferably in data analysis.
• Proven experience working with applicant tracking systems (ATS), HRIS, or recruitment analytics platforms.
• Strong proficiency in data visualisation and reporting tools (e.g., Power BI, Tableau, Excel).
• Excellent business communication skills, including report writing and presentation creation.

CORE WORK ACTIVITIES 

The key responsibilities of this role can include, but is not limited to:

• Conduct regular system audits to ensure data accuracy, completeness, and compliance within recruitment platforms.
• Review, update, and optimise dashboards and reports used by Talent Acquisition teams and leadership.
• Analyse recruitment data trends and KPIs to provide actionable insights on hiring performance, pipeline health, and time-to-fill metrics.
• Collaborate with HR and recruitment teams to identify data needs and develop custom reports and visualisations.
• Prepare and deliver PowerPoint presentations summarising recruitment analytics, trends, and recommendations to stakeholders.
• Monitor and troubleshoot data quality issues, working with system support as needed to resolve discrepancies.
• Support continuous improvement initiatives by identifying process inefficiencies and proposing data-driven solutions.
• Maintain up-to-date knowledge data analytics best practices.
• Ensure compliance with data privacy policies and confidentiality requirements related to candidate and recruitment information.

Other responsibilities

• Maintain and treat confidential information with absolute discretion.
• Provide timely updates and information to supervisors, co-workers, and candidates through various communication channels.
• Attend and actively participate in relevant meetings to stay aligned with recruitment objectives.
• Performs other reasonable duties as assigned by management.
• Performs other related tasks as assigned by management. 
• Comply with company policies and procedures, particularly those related to talent acquisition.
• Engage in continuous learning and professional development to enhance skills and knowledge.

SKILLS

• Strong analytical mindset with excellent problem-solving skills.
• Advanced Excel functions (Vlookup, pivot tables, formulas etc).
• Proficiency in data visualisation tools such as Power BI, Tableau preferred.
• Familiarity with Applicant Tracking Systems (ATS) and HRIS platforms.
• Excellent verbal and written communication skills for presenting complex data in a clear, concise manner.
• High attention to detail with a commitment to data integrity.
• Ability to manage multiple priorities and deliver high-quality outputs under tight deadlines.
• Collaborative team player with the ability to work cross-functionally.
• Self-motivated with a continuous improvement mindset.