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Remote Raven

Global remote staffing of full-time VAs

HR Generalist

HR Operations & CoordinationConfirmed live in the last 24 hours
Full-timeRemote in Philippines$7 /hr

About the Job

Requirements

  • A bachelor's degree in Psychology, Human Resource Management, Business Administration, or a related field is required.
  • At least 2 years of experience as an HR Generalist, Recruiter, or Talent Acquisition Specialist is required.
  • Experience recruiting for US-based companies is required, including sourcing, screening, and communicating with US candidates on behalf of a US employer.
  • Excellent written and spoken English is required for serving as a first point of contact for US-based candidates and employees.
  • Strong organization, follow-through, and attention to detail are required.
  • A reliable high-speed internet connection, backup power, and a quiet, professional home workspace are required.
  • Willingness to work a night shift aligned to Arizona business hours is required.
  • The role requires discretion in handling confidential information and willingness to sign a confidentiality agreement.

Responsibilities

  • Post and update job advertisements on US job boards, and source candidates through job boards, referrals, and online searches.
  • Screen applications, conduct initial phone or video screenings, schedule interviews, and conduct first-round interviews.
  • Provide candidates with follow-up within one business day at each stage of the process.
  • Update the applicant tracking system daily and send a weekly hiring report to the People and Culture Director.
  • Submit finalist interview notes and resumes for offer approval, prepare offer letters, and coordinate background checks.
  • Send offer letters and onboarding packets through Gusto, collect and track pre-employment requirements, and follow up on background checks, clearances, certifications, and required trainings.
  • Maintain complete, audit-ready employee records, including 201 files.
  • Schedule 30-, 60-, and 90-day check-in meetings for the People and Culture Director, and prepare welcome emails, system access requests, and first-week schedules for new hires.
  • Build and publish the training calendar at least 30 days in advance; schedule trainers, virtual meeting links, and sessions; manage registrations and attendance; track required training completion; flag overdue employees; and route last-minute training requests to the People and Culture Director for approval.
  • Coordinate logistics for team events, recognition programs, and incentives, including invitations, online orders, vendors, and timelines.
  • Manage the approved culture-plan budget for each event and track spending and receipts.
  • Send monthly employee engagement surveys and summarize results for leadership review; schedule stay and exit interviews.
  • Maintain HR trackers for headcount, open positions, turnover, and training completion.
  • Review timesheets in Gusto before each payroll cutoff and send an exceptions list covering missed punches, missing approvals, overtime spikes, and hours that do not match schedules.
  • Remind employees and supervisors to submit and approve timecards before deadlines.
  • Check mileage reimbursement logs for completeness and accuracy before approval.
  • Maintain a payroll change log for each pay period, covering new hires, terminations, pay-rate changes, and bonuses, and submit it before each payroll run.
  • Track PTO requests and balances, flag scheduling conflicts, maintain the payroll calendar, send reminders, answer basic employee questions, and route pay-amount questions to the appropriate contact.
  • Collect I-9 documents and track completion deadlines; in-person document review is handled by a US-based representative.
  • Prepare responses to unemployment claim notices for approval before deadlines.
  • Send benefits enrollment reminders for new-hire and open-enrollment periods and track completion.
  • Track workers' compensation injury-report paperwork and route it to the insurance contact.
  • Respond to employment-verification requests using an approved template.

Desired Qualifications

  • Experience recruiting in healthcare, social services, or high-volume business process outsourcing environments.
  • Familiarity with US timekeeping and payroll concepts, including overtime rules, PTO accrual, and pay periods.
  • Experience with Gusto or similar HR and payroll platforms.
  • Proficiency with Google Workspace and applicant tracking tools.
  • Experience using spreadsheets such as Excel or Google Sheets, including pivot tables, VLOOKUP, and XLOOKUP.
  • Experience using video meeting tools for phone and video screenings, trainings, and check-ins.

About the Company

Remote Raven

Global remote staffing of full-time VAs

Remote Raven connects U.S.-based businesses with full-time, pre-screened virtual assistants and also provides the IT infrastructure, security, and communications support for a complete remote staffing solution. Local recruitment specialists define the role with the client; an AI-driven assessment with human oversight screens candidates, who are vetted for American English fluency and typically hold degrees; clients meet shortlisted candidates and onboarding support is provided afterward. The company differentiates itself by removing startup costs and offering end-to-end remote-work infrastructure and ongoing support that save time and boost productivity. Its goal is to make remote hiring accessible and scalable for startups to large enterprises by delivering reliable, skilled virtual assistants and the necessary backend support.

Company size
51-200
Company stage
Not listed
Total funding
Not listed
Headquarters
Scottsdale, AZ
Founded
Not listed

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