Davies North America

Global insurance professional services and tech

Office & Accounts Administrator

Administrative SupportUpdated on Nov 13

Full-timeBangkok, ThailandNo salary listed

About the Job

Requirements

At least 3 years of experience in general administration or office administration.
Strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities effectively.
Business-professional written and spoken English and Thai.
Proficiency in Microsoft Office applications, including Excel, Outlook, Teams, and PowerPoint.

Responsibilities

Manage purchasing activities, office supplies inventory, and vendor relationships.
Oversee day-to-day operation of the Bangkok office and coordinate closely with the Singapore office to ensure smooth business operations.
Coordinate travel arrangements, including transportation and restaurant bookings.
Provide administrative support to stakeholders and team members on assigned tasks.
Assist with preparation of event and seminar materials, merchandise management, and client communication.
Manage and maintain company documents in compliance with Thai corporate and regulatory requirements.
Ensure document accuracy, consistency, and proper recordkeeping and tracking.
Focus on accounts receivable and money collection.
Coordinate with the Singapore Finance team on billing, invoice issuance, payment collection, and invoice follow-up.
Support stamp duty submissions and related documentation.
Manage petty cash and expense reimbursement.
Prepare timesheet and expense reports.
Provide basic IT support and troubleshooting assistance for office equipment and devices.
Help plan and organize client events, including coordinating with venues and catering.
Review invitations and follow up with registrants.
Prepare, manage, and purchase merchandise.
Assist with presentation preparation as needed.
Handle client enquiries and maintain the client contact database.
Assist with external marketing requirements as requested.

Desired Qualifications

Strong communication and coordination skills, with the ability to build effective relationships with internal and external stakeholders.
Ability to work independently with a proactive and solution-oriented mindset.
Results-driven approach, strong time management skills, and a focus on operational efficiency.
Comfort working in a small team environment and collaborating across functions.

MDD provides niche forensic accounting services to clients mainly in the insurance and legal industries. In our Bangkok offices, we are a small team, and as such the Office Administrator role is critical to the continued effectiveness and efficiency of the Senior Accountants and Partners it supports.

This role requires 5-day office attendance in the Si Lom subdistrict of Bangkok.

Office Admin

Manage purchasing activities, office supplies inventory and vendor relationships.
Oversee the day-to-day operation of the Bangkok office and coordinate closely with Singapore Office to ensure smooth business operations.
Maintain a high level of professionalism, attention to detail and operational efficiency.
Coordinate a travel arrangement, including transportation, and restaurant bookings.
Provide administrative support to stakeholders and team members on assigned tasks.
Assist with preparation of event and seminar materials, merchandise management, and client communication.

Document Management

Manage and maintain company documents in compliance with Thai cooperate and regulatory requirements,
Ensure document accuracy, consistency and proper record and tracking.

Finance / Accounting Admin

Focus on Accounts Receivable / Money Collection
Coordinate with the Singapore Finance team on billing process, invoice issuance payment collection and invoice follow up.
Support stamp duty submissions and related document
Manage petty cash and expense reimbursement.
Timesheet and expenses report

IT Support

Provide basic IT support and troubleshooting assistance for office equipment and device.

Marketing

Helping to plan and organise client events, such as coordinating with the venue and catering
Review invitation and follow up with registrants
Prepare, manage and purchase of merchandise
Assist in presentation preparation as needed
Handle client enquiries
Maintain client contact database
Assist in external marketing requirement as requested (Ciarb treasury duties

Minimum 3 years of experience in General Administration or Office Administration.
Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities effectively.
Strong command of both written and spoken English and Thai at a business-professional level.
Excellent communication and coordination skills, with the ability to build effective relationships with internal and external stakeholders.
Ability to work independently with a proactive and solution-oriented mindset.
Results-driven with strong time management skills and a focus on operational efficiency.
Comfortable working in a small team environment and collaborating across functions.
Proficient in Microsoft Office applications (Excel, Outlook, Teams, and PowerPoint).

About the Company

Davies North America

Global insurance professional services and tech

Davies North America is a global professional services and technology company that began in the UK as an insurance claims manager. It now provides technology, consulting, and legal solutions to clients in regulated industries, including insurance, through managed services, outsourcing, and advisory offerings. The company grows by acquiring other businesses to expand its geographic reach and service capabilities. Its goal is to become a global leader in professional services and technology for regulated industries, particularly in markets like the US, Canada, and Bermuda.

Company size: 5,001-10,000
Company stage: Debt Financing
Total funding: $363M
Headquarters: London, United Kingdom
Founded: 1968

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