Abbott

Makes heart devices, glucose sensors and lab tests

Administrative Assistant/Receptionist

Administrative Support +1Confirmed live in the last 24 hours

Full-timeTel Aviv-Yafo, IsraelNo salary listed

About the Job

Requirements

One to two years of experience in a receptionist or administrative role is an advantage.
Excellent interpersonal and communication skills, flexibility, organization, and attention to detail are required.
A service-oriented approach is required.
A high school diploma is required; a bachelor's degree is preferred.
Fluent English is required to answer calls, reply to emails, and welcome visitors from abroad.
Ability to deal effectively with high-level internal and external contacts, including customers and the general public, is required.
Good computer skills are required, including experience with multiple reporting, approval, and documentation systems and Microsoft Excel, Word, and PowerPoint.

Responsibilities

Staff the position at the office from 8:00 to 17:00, five days per week.
Maintain the office and liaise with parking, cleaning, and other service providers.
Answer incoming calls, transfer them, or take messages as needed.
Manage calendars for designated senior management members as needed.
Initiate purchase orders and invoices in the SAP system for several business divisions.
Coordinate with courier companies; send and receive mail and packages; distribute incoming mail and deliveries; and organize outgoing post and courier shipments.
Welcome vendors and other guests, coordinate service between visitors and employees, and maintain visitor records in accordance with company policies and procedures.
Maintain a clean and orderly lobby and workspace.
Order office supplies and food, and order and prepare refreshments for the office and meetings as needed.
Initiate, support, and execute welfare activities and events with the business and Human Resources, and manage suppliers.
Coordinate visits from guests traveling from abroad as needed.
File contracts with external vendors.
Support ad hoc projects as required by the business.
Comply with company policies and procedures to meet statutory, quality, and business requirements within Abbott Israel's overall strategy and objectives.
Direct callers or visitors to appropriate individuals or resources within the organization and liaise between facility maintenance and internal and external customers.

Desired Qualifications

One to two years of experience as a receptionist or in an administrative role is an advantage.
A bachelor's degree is preferred.

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

Career development with an international company where you can grow the career you dream of your professional future.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

The Opportunity

This position works from our Tel Aviv office in the Nutrition Division.

Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Ensure®, Glucerna® – to help get the nutrients they need to live their healthiest life.

What You’ll Do

You'll be the Affiliate administrative assistant and receptionist at Abbott Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities.

It is a temporary full-time role, replacement for maternity leave, working in the office.

CORE JOB RESPONSIBILITIES

Staffing position all day long 8:00-17:00, 5 days per week at the office.
Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc.
Answering incoming calls, transferring them or taking messages as needed.
Manage calendar of main management members as defined based on need.
Initiate Purchase Orders and invoices in SAP system for several business divisions.
Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments.
Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures.
Maintaining a clean and orderly lobby and workspace.
Order office supply and food, order and prepare refreshments for office and meetings as needed.
Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers.
Coordinate guests’ visits from abroad according to need.
Responsible for filing contracts with external vendors.
Support ad-hoc projects as required by the business.

GENERAL RESPONSIBILITY

To comply with the company’s policies and procedures to meet statutory, quality and business requirements within the overall strategy and objectives Abbott Israel.

ACCOUNTABILITY

Interacts with all employees at all levels, directs callers or visitors to appropriate individuals or resources within the organization. Often acts as a liaison between Facility Maintenance and both internal and external customers.

EXPERIENCE

1-2 years of experience as receptionist / administration role – an advantage.
Must have excellent interpersonal and communication skills as well as be flexible, organized and detail oriented.
Service Oriented
Education Requirements - High School Diploma, preferable – B.A.
Fluent English – can handle answering calls, replying to e-mails or welcoming visitors from abroad.
Must be able to deal effectively with high level internal and external contacts, including customers and the general public.

Good computer skills - working with multiple reporting, approval and documentation systems and Office (Excel, Word, PowerPoint and others)

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

ANI International Nutrition

LOCATION:

Israel > Tel Aviv : Building 4

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

Not specified

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Not Applicable

About the Company

Abbott

Makes heart devices, glucose sensors and lab tests

Abbott makes medical devices, diagnostic tests, nutrition products and branded generic drugs for hospitals, laboratories, pharmacies and patients. Its best-known product is the FreeStyle Libre, a coin-sized sensor worn on the upper arm that tracks blood sugar around the clock without routine finger pricks. Its other lines run from heart valves, pacemakers and brain stimulators to lab analyzers, rapid tests and mail-in colon cancer screening kits, and Abbott earns money by selling these products to health systems, labs, retailers and consumers. The company was founded in 1888 by Chicago physician Wallace Abbott and is based in Abbott Park, Illinois.

Company size: 10,001+
Company stage: IPO
Headquarters: Abbott Park, IL
Founded: 1888

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