Receptionist - Administration

The Receptionist is responsible for managing the front desk, providing professional and welcoming support to employees, visitors, and external guests. The role also supports the Admin team with day-to-day office operations, meeting room management, facilities coordination, courier services, office supplies, and internal events. 

Key Areas of Responsibilities

Reception & Visitor Management

• Manage the reception area and provide a professional and welcoming experience to visitors and employees
• Answer and direct incoming calls and assist with general enquiries
• Greet, register, and direct visitors to the appropriate employees or meeting rooms.
• Provide general support for visitors and meetings

Meeting Room Management

• Manage conference room bookings and coordinate schedules as required
• Ensure meeting rooms and common areas are properly prepared, organized, and maintained
• Coordinate meeting room set up, refreshments, and basic equipment requirements

Courier, Mail & Document Handling

• Coordinate incoming and outgoing domestic and international courier services
• Arrange outgoing documents and parcels and maintain relevant shipment records

Office Supplies & Canteen management

• Monitor inventory and arrange purchasing of office stationery, printed materials, pantry supplies, and other office consumable
• Maintain appropriate stock levels and distribute supplies as required
• Ensure the canteen and pantry areas are clean, organized and adequately stocked.
• Liaise with vendors and service providers for pantry equipment, office appliances, and related services.
• Support invoice processing and monthly payment administration related to office supplies and services

Internal Events & General Administration

• Support internal meetings, company events, celebrations, and other employee engagement activities
• Assist with event logistics, catering, refreshments, and preparation of necessary materials
• Provide general administrative support to the Admin team as required
• Maintain accurate records and supporting documents for administrative expenses and services

Requirements

• Minimum 2 years of relevant experience in reception, office administration, hospitality, or a related role preferred
• Experience working in a multinational company or international business environment preferred
• Proficient written and verbal communication skills in English
• Strong customer service mindset with professional communication and interpersonal skills
• Good organizational skills and attention to detail
• Proactive, responsible, and collaborative attitude

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