Undergraduate Coordinator - Mathematics

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Undergraduate Coordinator, Mathematics

Job Profile Title

Academic Coordinator

Job Description Summary

The Undergraduate Coordinator supports the day-to-day administration of the Mathematics Department’s Undergraduate Program. This position coordinates courses, examinations, advising, student requests, events, communications, and program resources while working closely with faculty, staff, students, and University offices.

Job Description

The Mathematics Department is part of Penn’s School of Arts and Sciences and is home to an active community of faculty, graduate students, and undergraduates engaged in teaching, research, and scholarly exchange. The Department supports a broad range of mathematical research, including geometry, analysis, algebra, topology, combinatorics, mathematical physics, and logic. Located in David Rittenhouse Laboratory on Penn’s vibrant campus, the Department offers an intellectually active environment for teaching, research, and undergraduate education.

RESPONSIBILITIES:

• Coordinate undergraduate course scheduling, rostering, classroom requests, and related processes, including fall, spring, and summer courses and coordination with LPS.
• Assign Mathematics majors and minors to faculty advisors and process student requests for course permits.
• Coordinate final examination and proctoring schedules, including accommodations, make-up and credit examinations, emergency proctoring, classroom arrangements, and examination materials.
• Respond to student inquiries by walk-in, telephone, and email and provide information regarding undergraduate program policies, procedures, courses, and resources.
• Coordinate staffing, materials, room reservations, and communications for the Majors Fair, Undergraduate Club events, and other undergraduate activities.
• Coordinate with the Undergraduate Chair on the implementation of departmental policies and procedures.
• Maintain undergraduate program webpages and ensure program materials and communications are accurate and current.
• Monitor and coordinate textbook inventory for faculty.
• Prepare and distribute communications to faculty, staff, and teaching assistants regarding beginning- and end-of-year procedures.
• Provide administrative and operational support for the Undergraduate Program, including backup support for the preparation and photocopying of quizzes and examinations.

QUALIFICATIONS:

Required:

• High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication and customer service skills.
• Ability to work independently, exercise sound judgment, and handle sensitive information appropriately.
• Proficiency with standard office software and web-based administrative systems.

Preferred:

• Experience working in a college or university environment, particularly in an academic department or undergraduate program.
• Experience with academic scheduling, student services, advising, examination coordination, or related higher education processes.
• Experience working with student information systems or other academic administrative systems.
• Experience maintaining webpages or coordinating departmental events.

*For consideration, please submit a cover letter as well as a resume in the CV section of your application. You can upload multiple documents to the "Resume/CV" section.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$21.52 - $29.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours:Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay