Ares Management

Alternative investment manager across asset classes

Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours

Full-timeMumbai, Maharashtra, IndiaNo salary listed

About the Job

Requirements

A Bachelor's degree is required.
A minimum of 3–12 years of experience as an Executive or Administrative Assistant supporting a team in a professional, fast-paced environment is required.
Strong attention to detail and organization are required.
A strong client-service orientation is required.
The ability to prioritize work for multiple professionals is required.
Experience coordinating domestic and international travel is required.
An understanding of different time zones is required.
Strong written and verbal communication skills are required.
The ability to represent the team positively when interacting with internal teams, external clients, investors, and partners is required.
Technical proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is mandatory.
Good judgment in deciding when to escalate issues and when to solve problems independently is required.

Responsibilities

Coordinate and schedule internal and external meetings, conference calls, and video conferences for teams, clients, and Ares global offices.
Liaise with Executive Administrators in other regions when necessary.
Coordinate domestic and international travel, including flight, hotel, train, and ground transportation bookings; arrange visas where necessary and create detailed travel itineraries.
Collect and process team expenses promptly, including cash and American Express expenses, using the company expense system.
Support other Executive and Administrative Assistants as necessary.

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Shift Timings:

8:30 PM – 5:30 AM India Time (PST)

5:30 PM – 2:30 AM India Time (EST)

PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES
Meeting management
•Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
•Liaising with other Executive Administrators globally when necessary.
•Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.
General Administration
•Timely collection and processing of team expenses for both cash and American Express using the company expense system.
•Supporting the other Executive & Admin Assistants where necessary.
QUALIFICATIONS
Education:
•Bachelor’s Degree
•Minimum 3-12 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.
Experience / Skills Required:
•Strong attention to detail and highly organised.
•Strong client service orientation.
•Effective prioritisation of multiple professionals.
•Experience in travel coordination; domestic & international.
•Understanding of different time zones
•Excellent written and verbal communication skills.
•Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.

Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.Good judgment as to when to escalate issues vs. solving problems independently.

Reporting Relationships

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

About the Company

Ares Management

Alternative investment manager across asset classes

Ares Management is a global manager of alternative investments spanning credit, private equity, real estate, and infrastructure for institutions, corporations, and high-net-worth individuals, offering both primary and secondary investment opportunities. It pools client capital into diversified funds and investment vehicles to buy assets or provide loans across asset classes, earning management and performance fees as well as investment income from its funds. The firm differentiates itself with a collaborative, multi-asset approach and flexible capital across markets and cycles, supported by its large scale and broad client base. Its goal is to deliver steady, attractive returns for clients while financing businesses and projects across market cycles.

Company size: 1,001-5,000
Company stage: IPO
Headquarters: Chicago, IL
Founded: 1997

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