Project Coordinator - Marketing & Data Integration

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Overview

Under the supervision of the Director of Marketing Operations, the Project Coordinator plays a key role in the Office of Alumni Affairs & Development’s Marketing & Communications team. Working both independently and in partnership with other team members, this staff member is responsible for developing, maintaining, and optimizing integrated multi-channel solicitation, stewardship, and engagement campaigns and strategies across the development spectrum.

Key responsibilities include but not limited to:

• Builds and maintains various enterprise workflows using project management, email marketing, and data software which may include Airtable, SQL, Tableau, Emma, and CRM platforms.
• Provides complex report requests, data extractions, and integrations in support of the business needs of both Marketing & Communications and Alumni Affairs & Development.
• Creates high-level analysis and executive summaries for senior leadership.
• Manages marketing operations project intake and maintains AA&D-wide communications calendar.
• Contributes to the establishment of best practices through analysis and expertise, and maintains reporting documentation and guidelines within Marketing & Communications.

The following principal responsibilities are generic in nature. Applicants will find the information in this position focus to be most relevant to the needs of the position.

Required Skills and Abilities

1. Advanced proficiency with Microsoft Excel including pivot tables, Excel formulas, v-lookups and manipulation of data, as well as an understanding of revenue coding structure and reporting.

2. Demonstrated strong organizational skills; ability to take responsibility for own workload; ability to prioritize and manage multiple tasks and coordinate steps/resources under deadlines and with professionalism.

3. Ability to work in a fast-paced environment, independently or as part of a team, and be consistent and reliable. Strong communication, interpersonal and relationship-building skills.

4. Professionalism, maturity, and the ability to maintain strict confidentiality.

5. Strong computer skills, including demonstrated proficiency using database systems (FileMaker and/or Access) and Microsoft Office Suite (Word, Excel, and PowerPoint).

Preferred Skills and Abilities

1. Relevant experience with a query tool, project management tools, and familiarity with Yale.

Principal Responsibilities

1. Plans, oversees, and coordinates administrative activities for project. Contributes to project plans as well as to the development of project timeline. Research and recommend resources or services. 2. Working as member of the project team, performs assigned tasks and completes deliverables in timely manner. 3. Oversees day to day financial activity. Based on knowledge and understanding of goals and budgetary parameters, obtains cost estimates, recommends expenditures and reprioritizes funds as necessary. 4. Works with a variety of project management and spreadsheet applications to create and maintain project timeline and track resource allocation, performance metrics and other project related information. Serve as expert resource on above applications for project staff. 5. Writes original or significantly edits substantive program materials. Develops and produces or oversees the preparation of a variety of communications materials in various media. Contributes to the formulation of communications plans. 6. Communicates with project team as necessary to monitor and ensure timely completion of deliverables. Serves as principal source of information to project team and impacted students, staff, and faculty on project activities. 7. Oversees, instructs, and coordinates activities of support staff. 8. May perform other duties as assigned. Required Education and Experience Bachelor’s degree in a related field. Two years of related work experience in the same job family or an equivalent combination of experience and education.

Job Posting Date

11/02/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade E

Compensation Grade Profile

Hourly Range

$35.64

Benefits

A general description of the benefits to be offered with this Clerical and Technical position is available at:

Yale Benefits

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.