Ella Hotels and Resorts

Greek luxury eco-chic resort operator

Contracts Manager

Contract ManagementPosted on Nov 9

Full-timeMarousi, GreeceNo salary listedIn-person

About the Job

Requirements

A university degree in Administration, Engineering, Construction Management, Business, Law, or another relevant field is required.
Relevant professional experience in contract management or contract administration within a construction company, contractor, project management consultancy, or related technical environment is required.
Experience managing construction contracts, subcontractor agreements, variations, payment terms, contractual obligations, and project documentation is required.
A good understanding of contractual principles relevant to construction projects, including obligations, warranties, liabilities, penalties, extensions of time, and claims management is required.
Familiarity with the commercial and contractual aspects of construction projects, including cost control and change management, is required.
Very good command of written and spoken English is required.
Strong Microsoft Office skills, particularly Excel, and familiarity with contract tracking and reporting tools are required.
Strong organizational and contract administration skills are required.
Analytical thinking and attention to detail are required.
Commercial awareness and understanding of construction project requirements are required.
Good negotiation, communication, and stakeholder management skills are required.
Ability to identify risks, prioritize issues, and follow through on agreed actions is required.
Integrity, accountability, and a structured approach to work are required.
Ability to manage multiple contracts and deadlines simultaneously is required.

Responsibilities

Manage and monitor operation and construction contracts from award and execution through completion and final close-out.
Maintain an accurate and up-to-date overview of contracts.
Monitor contractors' and subcontractors' compliance.
Maintain organized contract documentation, correspondence, amendments, approvals, and supporting records.
Review contractual documentation, including scopes of work, commercial terms, payment conditions, warranties, penalties, and performance obligations, in collaboration with the relevant technical, procurement, finance, and legal teams.
Monitor contractual values, payment milestones, variations, and potential cost implications, supporting appropriate financial control of construction contracts.
Identify contractual deviations, emerging risks, and potential claims, escalating material issues to the relevant management team.
Monitor requests for variations, additional works, extensions of time, and other changes affecting contractual scope, cost, or deadlines.
Ensure contractual changes are appropriately documented, assessed, and approved in accordance with internal procedures.
Support timely resolution of contractual disputes and disagreements in collaboration with relevant internal teams and external advisors.
Work with Project Managers, Technical Services, Procurement, Finance, Legal, and external contractors to ensure effective contract administration.
Prepare periodic reports on contract status, key obligations, pending actions, variations, risks, and potential financial or schedule impacts.
Provide management with timely updates on significant contractual issues and support informed decision-making.

Desired Qualifications

Experience with recognized construction contract frameworks, such as FIDIC, is an advantage.

Contracts Manager

Ella Hotels and Resorts · Marousi, Greece · Full-time · Posted 2026-11-09

Workplace: on_site

Department: Finance / Accounting

Description

"Ella" means ‘come’ in Greek. A heartfelt invitation to explore, connect, and feel inspired. At Ella Resorts, we open our doors to a world where every moment becomes a cherished memory. We reimagine the art of resort living for the modern lifestyle traveler. Those who seek not just a destination, but a meaningful journey. Our curated collection of beachfront retreats, set across some of the Mediterranean’s most iconic shores, invites you to embrace adventure, unwind in style, and discover the true essence of summer living.

In order to support our rapid growth we are seeking to hire a Contracts Manager.

Position Summary

To manage and monitor mainly construction-related contracts across the company's operation, hotel development, renovation and improvement projects, ensuring compliance with contractual obligations, effective coordination with contractors and internal stakeholders, and appropriate management of contractual risks, changes, costs and deadlines.

The role supports the successful delivery of operation & construction projects by promoting transparency, contractual consistency and effective commercial and administrative control throughout the contract lifecycle.

Main Responsibilities & Accountabilities

Contract Administration & Monitoring

Manage and monitor operation & construction contracts from award and execution through to completion and final close-out.
Maintain an accurate and up-to-date overview of contracts overview.
Monitor contractors' and subcontractors' compliance.
Maintain organized contract documentation, correspondence, amendments, approvals and supporting records.

Contractual & Commercial Management

Review contractual documentation, including scopes of work, commercial terms, payment conditions, warranties, penalties and performance obligations, in collaboration with the relevant technical, procurement, finance and legal teams.
Monitor contractual values, payment milestones, variations and potential cost implications, supporting appropriate financial control of construction contracts.
Identify contractual deviations, emerging risks and potential claims, escalating material issues to the relevant management team.

Change Management & Risk Control

Monitor requests for variations, additional works, extensions of time and other changes affecting contractual scope, cost or deadlines.
Ensure that contractual changes are appropriately documented, assessed and approved in accordance with the company's internal procedures.
Support the timely resolution of contractual disputes and disagreements in collaboration with the relevant internal teams and external advisors.

Stakeholder Coordination & Reporting

Work closely with Project Managers, Technical Services, Procurement, Finance, Legal and external contractors to ensure effective contract administration.
Prepare periodic reports on contract status, key obligations, pending actions, variations, risks and potential financial or schedule impacts.
Provide management with timely updates on significant contractual issues and support informed decision-making.

Requirements

University degree in Administration, Engineering, Construction Management, Business, Law or another relevant field.
Relevant professional experience in contract management or contract administration within a construction company, contractor, project management consultancy or related technical environment.
Experience in managing construction contracts, subcontractor agreements, variations, payment terms, contractual obligations and project documentation.
Good understanding of contractual principles relevant to construction projects, including obligations, warranties, liabilities, penalties, extensions of time and claims management.
Familiarity with the commercial and contractual aspects of construction projects, including cost control and change management.
Experience with recognized construction contract frameworks, such as FIDIC, will be considered an advantage.
Very good command of English, written and spoken.
Strong Microsoft Office skills, particularly Excel.
Strong organizational and contract administration skills.
Analytical thinking and attention to detail.
Commercial awareness and understanding of construction project requirements.
Good negotiation, communication and stakeholder management skills.
Ability to identify risks, prioritize issues and follow through on agreed actions.
Integrity, accountability and a structured approach to work.
Ability to manage multiple contracts and deadlines simultaneously.
Proficiency in Microsoft Office, particularly Excel, and familiarity with contract tracking and reporting tools.

Benefits

Competitive remuneration package
Career advancement in a fast-growing organization
Continuous learning & development within a transparent & inclusive working environment
Collaborative working environment

Ella Resorts are dedicated to providing exceptional guest experiences across its brand and our amazing Team members are at the heart of it.

Join us today to build our future together. We are committed to fair and equal employment. We hire based on individual merit and job requirements, ensuring no discrimination based on personal status, identity, or background.

All applications will be acknowledged and treated as strictly confidential.

In line with Ella Resorts' commitment to equal pay, fairness, and transparency, the salary range applicable to this position will be communicated to candidates during the recruitment process and prior to any salary discussions.

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About the Company

Ella Hotels and Resorts

Greek luxury eco-chic resort operator

Ella Resorts operates sustainable, luxury lifestyle resorts mainly in Greece, as the hotel arm of H.I.G. Capital. Its properties combine beachfront locations with local culture, offering adults-only retreats and family-friendly all-inclusive options, with amenities like spas, multiple pools, fine dining, and menus sometimes curated with Michelin-starred chefs. Revenue comes from room bookings, food and beverage, and other hospitality services, with a phased development plan to refresh properties over time. The brand differentiates itself through its eco-chic, sustainability focus, authentic Mediterranean experiences, and a growth plan to reach about 6,000 rooms in Greece and up to 10,000 rooms across the Mediterranean, supported by financing from Piraeus Bank.

Company size: 201-500
Company stage: Debt Financing
Total funding: $781M
Headquarters: Municipality of Marousi, Greece
Founded: 2021

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