Executive Assistant - Brand Entertainment & Strategy

Extreme Music, formed in 1997, is renowned in the industry and around the world for its boundary-pushing approach to production music. Its A-list roster has yielded diverse award-winning collections and includes artists and composers such as Quincy Jones, Hans Zimmer, Sir George Martin, Snoop Dogg, Xzibit, and Junkie XL to name a few. Extreme's client and project list is a veritable who's who or what's what in the entertainment field working with all major networks and studios, ad agencies and production companies. Extreme Music is headquartered in London, with its creative operations based in a 7,500 square-foot production compound in Santa Monica, California. For more Extreme information visit www.extrememusic.com. Extreme Music is the Production Music House under Sony Music Publishing.

Why join Sony Music Group?

Here at Sony Music Group, we are shaping what’s next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people.

This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too.

Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.

Job Purpose: The Executive Assistant will provide high-trust executive and operational support to the Division senior leaders and help keep Bleeding Fingers Music’s newly formed Brand Entertainment Division organized, responsive and operating at a high level.

The role combines excellent traditional executive support with light Division coordination. In addition to managing scheduling and travel, this person will help orchestrate pitch meetings, client preparation, internal coordination and team operations - often across Bleeding Fingers Music, Extreme Music and Sony Music Publishing.

The ideal candidate is highly organized, discreet, anticipatory and comfortable operating in the fast-moving environment of music, entertainment, talent and senior-level client relationships. While primarily dedicated to the Brand Entertainment Division, the EA will collaborate closely with the broader BFM/Extreme Music/Sony Music Publishing community and may provide limited support across adjacent priorities when capacity allows.

KEY RESPONSIBILITIES

• Manage the SVP and CD’s calendars with strong judgment around priorities, time allocation, client needs, internal meetings and changing demands.
• Coordinate complex domestic and international travel logistics for senior leaders, including recurring Los Angeles and London travel and other client-development activities.
• Own scheduling and logistics for client pitches, strategic meetings, creative presentations and partner conversations.
• Coordinate closely with executive assistants and administrative teams across Bleeding Fingers Music, Extreme Music, Sony Music Publishing and external partner organizations.
• Prepare the SVP for meetings by ensuring relevant agendas, materials, presentations, background information and logistical details are organized in advance.
• Support the preparation and coordination of high-stakes client pitches and presentations in partnership with the SVP and Creative Director.
• Maintain clear visibility in key meetings, follow-ups, deliverables and Division deadlines so important commitments do not get lost between conversations.
• Coordinate internal Brand Entertainment team meetings, planning sessions and operating rhythms.
• Support travel planning, expense management and other core executive-administration responsibilities.
• Help organize Division offsites, client sessions, creative workshops and other special meetings as required.
• Serve as a highly professional point of coordination for senior clients, executives, creatives, composers, talent representatives and external partners.
• Handle confidential business, personnel, client and creative information with exceptional discretion.
• Anticipate needs and solve logistical or administrative problems before they become distractions for Division leadership.
• Help create structure in a new and rapidly evolving business where priorities can move quickly and traditional processes may still be under development.
• Provide limited administrative support to adjacent BFM/Extreme Music/Sony Music Publishing needs when appropriate and when capacity permits, while maintaining Brand Entertainment as the role’s primary responsibility.

WHO YOU ARE

• An exceptional organizer who thrives in a fast-moving environment and can manage multiple priorities without losing detail.
• You have experience supporting a senior executive, ideally within music, entertainment, media, a talent agency, production company or another similar relationship-driven creative business.
• You understand that excellent executive support is not simply reactive; you anticipate what is coming and create order before it is requested.
• You have excellent calendar, scheduling and travel-management skills and are comfortable coordinating complex logistics across multiple cities and time zones.
• You communicate clearly and professionally with senior executives, clients, creatives, talent representatives and internal teams.
• You exercise excellent judgment and discretion with highly confidential information.
• You are calm under pressure and able to adapt quickly when schedules, meetings or priorities change.
• You are comfortable supporting an entrepreneurial business that is being built in real time rather than stepping into a mature function with every process already defined.
• You have strong attention to detail and take pride in producing work that is accurate, polished and complete.
• You are collaborative and enjoy working as part of a broader administrative community rather than operating in isolation.
• Bachelor’s degree or equivalent professional experience.

WHAT WE GIVE YOU

• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey.
• A comprehensive benefits package including medical, dental, vision, life & disability coverage, 401K + employer matching.
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans.
• We invest in your professional growth & development.

DISCLAIMER:

The anticipated annual base salary for this position is:

$66,700.00-$95,200.00

This range does not include any other compensation components or other benefits that an individual may be eligible for.  The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above. SMP will consider qualified applicants with arrest or conviction records in accordance with applicable law.

Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.

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