Permit Coordinator - Infrastructure Management

Position Summary

Will provide program processes and oversight for permit coordination, review, tracking and compliance monitoring. Will alsofacilitatepermit applications and engineering plans, site visitsofproposed projects, final inspections and closeout, attendance atpre-constructionmeetings.

Primary Duties and Responsibilities

• Develop,implementandmaintainthe Webber TI Permit Processing Program. 

• Processing of utility, driveway,special use, drainage, house moving, road closure and landscaping permits and all necessary paperwork involved. 

• Field inspections of utility, driveway,special use, drainage, house moving, road closure and landscaping permits during and after the construction to ensure conformance with a specific state department of transportation regulations and specifications. 

• Act as a company representative in providing information to DOTregardingpolicy concerning permits whenrequested. Coordinate and handle problems that may occur between Webber TI, the public, utilitycompaniesand the DOT. This position requires frequent contact with the public and surrounding utility companies’ engineers and contractors. 

• Serve as a Subject Matter Consultant to staff in the review of plans and specifications, including phases for maintenance of traffic, utilityconflictsand erosion control. This involves reviewing entire sets of plans assubmittedby the applicant for roadway and right ofwayencroachment. This review is to be founded on a knowledgeable interpretation of, but not limited to, the following administrative rules: vegetative rules, private right-of-way usage, use of state highway facilities, regulation of signs, utility installation, building moving permits, temporary closing and special use of state roads, drainage connections, and state highway system connections access management. 

• Coordinate and/or make field reviews of proposed installation project sites todetermineany influencing factors that may affect the installation not previously disclosed. Participate in pre-construction conferences prior to the proposed construction. 

• Present monthly summary andpermitstatus reports to the Project Manager. These reports shallinclude, butnot limited to the following: Number of permit applications received by type for the subject month; number of days to issuance date from date application is received; current and outstanding issuesimpactingtheexpeditioushandling and issuance of permits, and any pertinent communications with DOT. 

• Performs condition assessment of pavements, signs, guardrails, tunnels, bridges,vegetationand other contract requirements. Schedules andcoordinatework to be performed.Assistwith roadway characteristics through RCI inventory. 

• Assists PM todeterminebest approach (self-performance or sub-contract) for bringing assets into contract compliance considering cost,timelinesand efficiency. 

• Present and ready for work everywork dayon time. 

• Inspects in-process and completed work toinsurecompliance with contract requirements 

• Responds to incident emergencies when on call and as needed andassistsin coordinating work of on-site responders.Reportsaccident/injury (actual and near misses). 

• Manage,monitorand control highway project equipment and materials. 

• Identifiesopportunities for changes and improvements in work methods, processes,efficiencyand cost reduction. 

• Create and manage successful completion of all work orders. 

• Responsible foraccurateandtimelycompletion and entry of work reporting and timesheets. Prepares other reports andcorrespondenceas necessary.Entersdata into SAP. 

• Identifies, qualifiessubcontractorsand negotiates contract parameters with sub-contractors. 

• Assistsandmonitorsroutine work plan activities such as traffic control and maintenance work. 

• All other duties as assigned.