QIMA

Quality control, auditing, testing, and compliance

Administrative Assistant

Administrative SupportPosted on Nov 11

Full-timePasso Fundo - RS, Brazil$1.9k - $2.3k /moIn-person

About the Job

Requirements

Complete secondary education.
Basic to intermediate Excel skills and knowledge of Word and corporate email.
Ability to use systems, type, and organize information.
Good communication, attention to detail, and commitment to deadlines.

Responsibilities

Assist with lodging controls, reservations, changes, and confirmations.
Fill in and update spreadsheets and administrative records.
Organize and file invoices, receipts, and supporting documents, and assist with simple reviews.
Gather documents and support the reimbursement request workflow.
Monitor emails, requests, deadlines, and pending items, forwarding issues for review when necessary.
Contact hotels and suppliers for quotes, information, and confirmations.
Assist with monitoring payments and outstanding documents.
Assist with organizing fleet records and documents when requested.
Support the department’s administrative needs and keep files organized.

Desired Qualifications

Currently pursuing higher education in Administration or a related field.
Previous experience with administrative routines, lodging, or organizing fiscal documents.
Knowledge of spreadsheet-based controls and corporate platforms.

Descrição da vaga

Objetivo do cargo

Prestar suporte às rotinas administrativas, mantendo registros, documentos e controles atualizados, com execução orientada e apoio às conferências realizadas pela equipe.

Principais responsabilidades

Auxiliar no controle de hospedagens, reservas, alterações e confirmações.

Preencher e atualizar planilhas e registros administrativos.

Organizar e arquivar notas fiscais, recibos e comprovantes; apoiar conferências simples.

Reunir documentos e prestar suporte ao fluxo de solicitações de reembolso.

Acompanhar e-mails, solicitações, prazos e pendências, encaminhando questões para análise quando necessário.

Realizar contatos com hotéis e fornecedores para cotações, informações e confirmações.

Apoiar o acompanhamento de pagamentos e documentos pendentes.

Auxiliar na organização de registros de frota e documentos, quando solicitado.

Prestar suporte às demandas administrativas do setor e manter arquivos organizados.

Qualificações

Ensino médio completo; desejável superior em andamento em Administração ou áreas correlatas.

Excel básico a intermediário e conhecimento de Word e e-mail corporativo.

Facilidade com sistemas, digitação e organização de informações.

Boa comunicação, atenção aos detalhes e comprometimento com prazos

Informações adicionais

Diferenciais

Vivência anterior em rotinas administrativas, hospedagens ou organização de documentos fiscais.

Conhecimento em controles por planilhas e plataformas corporativas.

Monthly Numerical Salary Max: 2300
Monthly Numerical Salary Min: 1900

About the Company

QIMA

Quality control, auditing, testing, and compliance

QIMA provides quality control and compliance services to brands, retailers, and importers. It offers inspection, auditing, and testing to ensure product safety, supplier performance, and regulatory compliance across manufacturing facilities worldwide. The services translate into real-time supply chain intelligence that helps clients monitor and improve quality and ESG-related outcomes, with fees-based revenue supported by accreditation from regulatory bodies and international standards. Unlike firms that offer only one aspect of QA, QIMA combines multiple assurance activities with a trusted, accredited framework and simple, client-focused service to give end-to-end visibility and control over supplier performance. The company’s goal is to help clients produce trustworthy products while prioritizing client satisfaction, integrity, and simplicity in operations.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Hong Kong
Founded: 2005

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