Solid understanding of basic accounting principles, fair credit practices, and collection regulations.
Knowledge of AIA invoicing, job costing, general ledger reconciliation, and release of liens.
Proficiency in PDF document editing, commenting, and flattening.
Proficiency in Microsoft Excel.
Familiarity with collections, including standard construction contract payment terms and processes.
Ability to research and resolve discrepancies.
Ability to work independently and in a fast-paced environment.
Ability to multitask.
Excellent organizational skills, accuracy, and attention to detail.
Excellent verbal and written communication skills.
Responsibilities
Set up jobs and contracts in Vista Viewpoint, an enterprise resource planning system.
Review and enter change orders and schedules of values into Vista Viewpoint.
Code, apply, and post daily cash receipts.
Maintain and update customer files, including name and address changes.
Assist with weekly accounts receivable aging reports and contact contractors to request payment on invoices aging 60 or more days.
Assist with biweekly accounts receivable aging reports for project managers, including notes on collection efforts to date.
Generate monthly billing worksheets for project managers.
Create invoices according to industry standards and submit them to customers.
Assist the Compliance Manager with reviewing and preparing lien releases for signature.
Prepare and obtain lower-tier lien releases as required.
Sort monthly work-in-progress reports in PDF format.
Help manage the monthly job-close process for sold construction-division jobs.
Research and promptly resolve account-value discrepancies with customers.
Assist the Accounting Manager with monthly account reconciliation in preparation for the monthly general-ledger close.
Assist the Accounting Manager with the monthly review and reconciliation of change orders and subcontractor commitments on work-in-progress reports.
Desired Qualifications
Experience with Vista Viewpoint is a plus but not required.
Midsouth Steel, an industry leader in steel fabrication and erection, is seeking a highly organized and detail-oriented Accounts Receivables Clerk to support our daily operations and accounting functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has a strong foundation in general office administration and accounting practices. The ideal candidate will have excellent time management skills and a high level of organization. Duties/Responsibilities: ▪ Job/Contract setup into Vista Viewpoint (ERP). ▪ Change order review and entry as well as schedule of values into Vista Viewpoint. ▪ Code, apply, and post daily cash receipts. ▪ Maintain and update customer files, including name or address changes. ▪ Assist with creation of weekly AR Aging reports and contact contractors to request payment on all invoices aging at 60+ days. ▪ Assist with creation of bi-weekly AR Aging reports to distribute to Project Managers, to include notes with all collection efforts to date. ▪ Generate monthly billing worksheets to distribute to Project Managers. ▪ Create invoices according to industry standards; submit invoices to customers. ▪ Assist Compliance Manager with the review and preparation of lien releases for signature. ▪ Prepare and obtain lower tier lien releases, as required. ▪ Sort monthly WIP reports (PDF). ▪ Help manage monthly jobs to close process for all construction division sold jobs. ▪ Research and resolve account value discrepancies promptly with customers. ▪ Assist Accounting Manager in reconciling accounts each month in preparation for monthly GL close. ▪ Assist Accounting Manager in monthly review/reconciliation of change orders and subcontractor commitments (on WIP reports ▪ Performs other related duties as assigned.
Required Skills/Abilities: ▪ Solid understanding of basic accounting principles, fair credit practices and collection regulations ▪ Vista Viewpoint experience is a plus but not required. ▪ AIA Invoicing ▪ Job Cost ▪ GL Reconciliation ▪ Release of Liens ▪ Proficient in PDF documents (editing, commenting, flattening, etc.) ▪ Proficient in Microsoft Excel ▪ Collections, to include familiarity with standard construction contract payment terms and processes. ▪ Ability to perform research to identify and resolve discrepancies. ▪ Excellent verbal and written communication skills. ▪ Ability to multi-task. ▪ Ability to work independently and in a fast-paced environment. ▪ Excellent organizational skills, high degree of accuracy and attention to detail.