Proposal Coordinator @ phia

At phia we hire talented and passionate people who are focused on collaborative, meaningful work, providing technical and operational subject matter expertise and support services to our partners and clients.

phia is seeking a detail-oriented Proposal Coordinator who will focus on efficient proposal and proposal lifecycle management, improving overall development workflows, and addressing inefficiencies in the proposal process. In this role will help enhance document control, quality, and timeliness of proposal submissions. Consider joining our energized team and make a significant impact on our company’s future success in the competitive government contracting arena.This is a remote position, with preference given to qualified candidates in the DC, Maryland, or Virginia metro area (DMV).

What You’ll Do

Assist in day-to-day supervision of the proposal process, ensuring high-quality responses to RFPs and RFIs.
Collaborate with cross-functional teams to facilitate efficient proposal development.
Establish and maintain a robust RFI lifecycle management system.
Analyze RFP and RFI requirements to ensure compliance with submission guidelines.
Develop and maintain proposal schedules, ensuring realistic deadlines for all team members.
Prepare and execute Proposal Production Plans to guarantee compliance with delivery requirements.
Manage document configuration control using SharePoint or other designated systems.
Coordinate support services, including desktop publishing, editing, and graphics production.
Perform desktop publishing tasks and quality assurance inspections of all proposal deliverables.
Facilitate both hardcopy and electronic proposal submissions.
Anticipate and communicate team needs related to IT, reproduction, facilities, and supplies.
Support the Senior Proposal Manager in implementing process improvements and best practices.

Education + Experience

Bachelor’s degree preferred, or equivalent combination of education and experience
2+ years of related federal proposal experience
Strong skills in proposal preparation, coordination, and production
Excellent verbal and written communication abilities
Proficiency in Microsoft Office suite, particularly advanced skills in Word, Excel, and PowerPoint
Experience with Adobe Acrobat Pro for PDF creation, comparison, and merging
Working knowledge of desktop publishing principles and practices
Meticulous attention to detail and ability to maintain accuracy under tight deadlines
Ability to work overtime and weekends as required to meet proposal deadlines

Preferred skills and experience

Expert-level desktop publishing skills, including creation of visually appealing, RFP-compliant templates
Knowledge of Adobe Creative Suite, particularly Illustrator
Experience with RFI management systems or processes
Familiarity with federal contracting processes and terminology

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Who You Are

A proactive problem solver that appreciates the challenges of working in a fast-paced, dynamic environment.

Intellectually curious with a genuine desire to learn and advance your career.

An effective communicator, both verbally and in writing.

Customer service-oriented and mission-focused.

Critical thinker with excellent problem-solving skills

If your experience and qualifications aren’t a match for this position, you will remain in our database for consideration for future opportunities that may be a better fit.

Who We Are

phia, LLC is a Northern Virginia-based, small business established in 2011 with a focus on Cyber Intelligence, Cyber Security/Defense, Intrusion Analysis & Incident Response, Cyber Architecture & Capability Analysis, Cyber Policy & Strategy, and Information Assurance/Security. we proudly support various agencies and offices within the Department of Defense (DoD), Federal government, and private/commercial entities.

phia values work-life balance and offers the following benefits to full-time employees:

Comprehensive medical insurance to include dental and vision

Short Term & Long-Term Disability

401k Retirement Savings Plan with Company Match

Tuition and Professional Development Assistance Flex Spending Accounts (FSA)

phia does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in the provision of employment opportunities and benefits.

Proposal Coordinator

phia

What You’ll Do

Education + Experience

Preferred skills and experience

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