Demonstrated experience in an administrative role, preferably within the engineering or construction sector, though this is not essential.
Exceptional organisational abilities, with a talent for multitasking and managing time and appointments effectively.
Meticulously organised with a keen eye for detail.
Proficient in IT, especially with MS Office and CRM systems.
Intermediate to advanced skills in Excel.
Comprehensive understanding of time and cost factors, as well as the operational processes essential for the business.
Proven ability to concentrate on achieving results, both in financial aspects and project timelines.
Responsibilities
Plan projects, oversee the subcontractor tender process, manage procurement, and assist the Project Manager in completing and handing over projects in accordance with the project planning handbook.
Build strong relationships with suppliers and subcontractors to secure competitive pricing and exceptional service, ensuring timely and cost-effective delivery.
Build project packs submitted to orders and issue them to the Operations Manager for approval; update the project tracker and order log, and enter the project on GT when approved by Operations.
Set up and complete project handovers with assistance from the Project Manager, Sales, and Service teams, ensuring pertinent documentation is completed and passed to relevant departments.
Facilitate regular meetings with project managers and planners involved in active jobs, according to project timelines.
Update live project key dates and project tick lists.
Update cost analysis monthly, liaising with the Project Manager to forecast outstanding figures that may affect the margin.
Build subcontractor contracts and submit them for approval.
Ensure training standards are met and visas and residency permits are up to date in line with country compliance, with assistance from HR if applicable.
Support Project Managers in completing their monthly invoice forecast.
Assist the finance team with aged debtor reports by notifying the Project Manager about payment delays on active jobs that may affect work schedules, and contact site contacts directly to follow up on pending payments.
The Project Planner will collaborate closely with the Senior Project Planner, Project Manager, and Operations Administration Manager to effectively plan and deliver projects. You'll play a key role in helping them complete their tasks in a cost-effective and timely way, all whilst adhering to company policies and procedures. Additionally, there may be a requirement to support the UK and Irish Projects or Service teams.
This position calls for a strong sense of initiative, autonomy, teamwork, and meticulous attention to detail. Flexibility is essential in adapting to potential future changes within the organisation and fluctuations in workload.
Responsibilities will include:
You will be responsible for planning, overseeing subcontractor tender process, managing procurement, and assisting the Project Manager in the successful completion and handover of projects, all while following the guidelines outlined in the projects planning handbook.
Establish strong connections with suppliers and subcontractors to secure competitive pricing and exceptional service, ensuring timely and cost-effective delivery.
Build project packs submitted to orders and issue to the Operations Manager for approval, update the project tracker, and order log and enter the project on GT when approved by Ops.
Setting up and completing the project handover with the assistance from the Project Manager, Sales and Service teams. Ensuring all pertinent documentation has been completed and passed to the relevant departments.
Facilitate regular meetings with all project managers and planners involved in active jobs, tailored to the project timelines.
Update live project key dates and project tick lists.
Update cost analysis monthly, ensuring they have liaised with the PM to forecast any outstanding figures that may affect the margin.
Build subcontractor contracts and submit for approval.
Ensure that all training standards are met and that visas and residency permits are consistently up to date, in line with country compliance, with the assistance of the HR team if applicable.
Support the Project Managers in completing their monthly invoice forecast.
Assist the finance team with aged debtor reports by notifying the Project Manager about any payment delays on active jobs that might impact work schedules. Additionally, connect directly with site contacts to follow up on pending payments.
Requirements
Demonstrated experience in an administrative role, preferably within the engineering or construction sector, though this is not essential.
Exceptional organisational abilities, with a talent for multitasking and managing time and appointments effectively.
Meticulously organised with a keen eye for detail.
Familiarity with MS Projects is a plus.
Proficient in IT, especially with MS Office and CRM systems. Experience with MS Projects is advantageous.
Intermediate to advanced skills in Excel.
Comprehensive understanding of time and cost factors, as well as the operational processes essential for the business.
Proven ability to concentrate on achieving results, both in financial aspects and project timelines.
Benefits
We are employee-owned! Here at Evolution we have a unique employee ownership model which means that our entire team owns our business. You have the opportunity to become a beneficiary of our future success. It also allows us to retain our independence and protect our company culture and values.
25 days annual leave + local bank holidays
Company pension
Private healthcare
Optional annual private wellbeing and health screening appointment fully funded by Evolution
Employee assistance programme which offers 24/7 access to free health and wellbeing support