Paralegal/ Administrative Assistant - Labor & Employment Practices

Job Description

Cintas is seeking an Employment Practices Paralegal to support the Labor and Employment Practices Group in all aspects of managing the defense of employment claims, as well as employment litigation matters. Under the broad supervision of an attorney, the Paralegal/Administrative Assistant will provide support and paralegal services to internal and external counsel. This role collaborates closely with internal stakeholders, third-party administrators, and both in-house and outside counsel to ensure efficient handling of litigation processes. This position plays a critical role in maintaining organization, driving efficiency, and supporting successful legal outcomes through effective coordination, attention to detail, and adherence to legal and company standards. 

Key Responsibilities: 
 

• Manage intake, organization, and ongoing administration of employment matters and related documentation.  
• Coordinate research, information gathering, and documentation to support legal processes including running reports within the company’s HRIS system; collecting documents and data responsive to discovery requests; handling general inquiries relating to matter status and/or acting as a liaison within the organization to facilitate efficient workflow in legal matters or projects and preparing reports.  
• Oversee legal hold activities and ensure proper tracking and maintenance of case materials.  
• Maintain litigation tracking tools, calendars, and systems to support case progression.  
• Facilitate communication and collaboration across internal teams and external stakeholders.  
• Support legal processes through document review, subpoena responses, and reporting for several attorneys.  
• Utilize systems and tools to ensure accurate organization, indexing, and accessibility of case files. 
• Lead and coordinate the responses to Department of Transportation inquiries with sufficient tracking of requests. 
• Manage and troubleshoot internal employment agreements to ensure completion by all parties.  
• Performing administrative functions; including answering phones, providing docketing support and managing litigation calendars, and drafting cover letters. 

Skills/Qualifications

Required 
 

• High school diploma/GED 
• Strong communication skills with the ability to collaborate effectively across diverse stakeholders  
• Ability to maintain strict confidentiality while demonstrating professionalism and sound judgment  
• Organized and self-disciplined with the ability to manage multiple priorities  
• High level of proficiency with technology, including Microsoft Office Suite applications, Adobe Acrobat, Litigation Support Applications, Electronic Docketing Applications, PACER, Electronic Filing, and other internet research tools 

Preferred 

• Bachelor’s Degree 
• Minimum two (2) years of experience as a paralegal or legal assistant 
• Project management experience