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Jones Lang LaSalle

Advises on and manages commercial real estate

Facilities Coordinator

Facilities ManagementConfirmed live in the last 24 hours
Full-timeCalgary, AB, CanadaCA$61k - CA$69k /yr

About the Job

Requirements

  • Minimum 3–5 years of facility coordination or building operations experience.
  • Strong administrative and coordination experience in a multi-site facility environment.
  • Working knowledge of base building systems, including HVAC, electrical, mechanical, plumbing, and Fire Life Safety.
  • Familiarity with Building Management Systems such as Desigo, Trane Tracer, and/or Schneider.
  • Experience with boiler and chiller plant operations.
  • Understanding of municipal building codes and compliance requirements.
  • Proven experience coordinating contractors and managing vendor relationships.
  • Experience with budget coordination and invoice processing.
  • Proficiency with Corrigo or similar computerised maintenance management system/work order management systems.
  • Strong computer skills, including Microsoft Office Suite (Excel for reporting, Word, and Outlook).
  • Ability to learn and adapt to new facility management software platforms.
  • Exceptional organizational and time management abilities to manage multiple priorities.
  • Excellent written and verbal communication skills for stakeholder coordination.
  • Strong administrative skills and attention to detail for documentation and reporting.
  • Problem-solving ability and sound decision-making under pressure.
  • Customer service orientation with a professional demeanor.
  • Ability to work independently and collaboratively within a team environment.
  • Financial acumen for budget tracking and cost-effective decision-making.
  • Flexibility to provide on-call and weekend coverage as operational needs require.
  • Valid Class 5 driver's license for travel between multiple WestJet facilities.
  • Eligibility to obtain a Restricted Area Identity Card (RAIC), including passing the required background check for airport access.
  • Ability to work flexible hours, including occasional evenings and weekends.
  • Physical ability to conduct site inspections, including climbing ladders, walking facilities, and accessing mechanical spaces.

Responsibilities

  • Manage the complete work order lifecycle in the Corrigo system, including entering, routing, tracking, and following up on work orders.
  • Ensure work orders have appropriate cost codes, attach invoices to completed work orders, monitor statuses, follow up on near-due and unverified items, and generate overdue work order reports.
  • Create proposals, manage Authorize No Charge approvals, review Preventive Maintenance schedules with the reliability team, assign work orders to operators according to schedule, and manage Corrigo scheduling.
  • Complete Fire Life Safety Binder documentation from Corrigo work orders for the WestJet Health, Safety and Environment team.
  • Provide administrative support to the Operations Manager and MTS Tech for non-Calgary sites.
  • Manage visitor badges and WestJet vendor badging, maintaining accurate access records.
  • Maintain emergency call trees and current contact information.
  • Oversee the facility staff uniform program and coordinate the account vehicle fleet.
  • Prepare Management Information System reports for operational data analysis.
  • Manage office supply and equipment inventory, create work orders for equipment and supply purchases, and order parts and supplies as needed.
  • Research cost-effective solutions and coordinate vendor bids to optimize account spending.
  • Participate in quality walkthroughs, including janitorial inspections, and respond promptly to facility-related issues and requests.
  • Coordinate contractor and service-provider access, work schedules, and quality oversight across WestJet facilities.
  • Manage vendor check-in/check-out processes and maintain current Job Hazard Analyses for contractor work.
  • Communicate with vendors regarding invoices and work status.
  • Coordinate airport work with vendors and arrange escort services for airside access.
  • Manage waste and recycling vendor services and support vendor badging.
  • Ensure contractors follow safety protocols, building standards, and WestJet requirements; schedule external contractors and vendors for moves and special projects.
  • Process work orders through Corrigo and review and approve contractor work completion and documentation.
  • Coordinate daily operations for WestJet buildings and support the performance of base building systems, including HVAC, electrical, mechanical, plumbing, Fire Life Safety, and Building Management Systems.
  • Work with Building Management System platforms including Desigo, Trane Tracer, and Schneider, particularly for data center operations.
  • Support boiler and chiller operations and coordinate elevator maintenance and compliance inspections.
  • Collaborate with the reliability team to update asset information in Corrigo.
  • Conduct regular site inspections, provide on-call support for after-hours and weekend emergencies, back up building operators, and coordinate emergency response with contractors.
  • Ensure compliance with municipal, provincial, and federal building-operation regulations.
  • Work with Reliability Engineers on Preventive Maintenance schedules and coordinate and track mandatory fire safety, elevator, and racking and storage inspections.
  • Maintain compliance documentation and inspection records, assist with safety inspections, and organize safety drills.
  • Support health and safety initiatives across managed facilities and logistics for facility events.
  • Coordinate facility expenses with Finance, track budgets, process invoices, and support project planning and budget considerations.
  • Prepare Environment, Health and Safety plans for special projects and support financial and operational Management Information System reporting.
  • Coordinate office moves and space reconfigurations, work with the Operations Manager on layout planning, and support event setups and move coordination.
  • Oversee janitorial services and standards, conduct quality walkthroughs, coordinate special cleaning projects, and respond to service concerns.

Desired Qualifications

  • Experience with Management Information System reporting and data analysis.
  • Post-secondary education in Facility Management, Building Operations, Business Administration, or a related field.
  • Certification in facility management, such as CFM, FMA, or equivalent.
  • Experience working in aviation or corporate multi-site environments.
  • Data center facility operations experience.
  • Knowledge of energy management and sustainability practices.
  • Experience developing and maintaining Job Hazard Analyses.
  • Familiarity with Environment, Health and Safety planning.

About the Company

Jones Lang LaSalle

Advises on and manages commercial real estate

Jones Lang LaSalle, known as JLL, advises property owners, occupiers and investors on commercial real estate worldwide. Its teams broker leases and property sales, arrange financing, value assets, manage buildings and workplaces, and oversee construction projects for businesses, institutions and governments. LaSalle Investment Management invests client capital in private property and real estate securities, while JLL Technologies develops workplace software and data tools. The company earns commissions, service fees, investment management fees and software revenue, with some client operating costs reimbursed through contracts. JLL took its current form through a 1999 merger and is headquartered in Chicago, Illinois.

Company size
10,001+
Company stage
IPO
Headquarters
Chicago, IL
Founded
1999

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