Administrative Procedure Writer

Job Description

ProSidian Seeks an Administrative Procedure Writer  - Administrative/Business (Engagement Team | Exempt - Full-Time) to support an engagement for a liquid waste contractor (Savannah River Remediation [SRR]) at the Savannah River Site in Aiken, SC, which is owned by the U.S. Department of Energy. 

This service supports Environmental Management Sector Clients (For Present / Future Requirements) and ProSidian Team Members (# FTe's: 1) work as part of an Engagement Team Cadre (Labor Category Procedure Writer PR101) to fulfill T&M - Time and Materials (T&M) requirements. 

Administrative Procedure Writer  - Administrative/Business Candidates perform Procedure Writer tasks related to drafting and revising administrative procedures and related documents to enable Supply Chain Management (SCM) and other personnel to perform various SCM functions such as solicit, award and administer various cont

Administrative Procedure Writer  - Administrative/Business Candidates shall work to support requirements for  (Administrative/Business Services) and fulfill the following Duties and Responsibilities:

DUTIES AND RESPONSIBILITIES:

The primary duties would include but not limited to:

• Support and coordination in the preparation, development, writing, and revising of new or existing administrative procedures.
• Draft and revise new descriptive manuals, desktops, lessons learned, project forms, and other documents
• Electronically route and monitor procedures for review and approval
• Routine interface with various managers and customers
• Prepare communications and reports as needed
• Resolve issues in a timely and professional manner
• Attend Monthly Safety Meetings

Additional Duties:

• Assist with monitoring various SCM ancillary programs such as Vendor set up,  Government Purchase Card, Construction Certified Payroll applications, Insurance Certificates applications, amongst others.
• Support compliance assessments on a needed basis.

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Qualifications

COMMUNICATION: Must have strong oral and written communication skills. Must have the ability to coordinate and lead meetings independently.

TEAMWORK: Must be able to work independently and with a team.

SAFETY: Must be able to comply with all Savannah River Site (SRS) safety requirements.

REQUIRED QUALIFICATIONS:

Experience/Skills:

• Must have knowledge and understanding of procedure writing processes, and basic knowledge of computer software required to generate procedures, correspondence, and database changes as required (e.g., Microsoft Word, Excel, and Adobe Pro).
• Must be able to gain knowledge of Site administrative documents pertaining to procedure development and knowledge of procedure writing fundamentals is required.
• Must be able to telework if required (telework experience is not required).

Preferred Qualification (Not Required But Highly Encouraged):

• Procedure Professionals Association (PPA) approved certification or equivalent

Minimum Experience/Qualifications/Requirements:

• A high school diploma and at least 5 years of practical experience in the areas of writing and/or revising procedures, compliance, procurement, or accounting.
• Associate’s degree preferably in a Business Administration discipline and at least 3 years of practical experience in the areas of writing and/or revising procedures, compliance, procurement, or accounting.
• Bachelor's degree preferably in a Business Administration discipline and at least 2 years of practical experience in the areas of writing and/or revising procedures, compliance, procurement, or accounting.

Work Schedule: A 40-hour workweek is scheduled. Work week excludes Liquid Waste (LW) Contractor’s holidays. Each workday has a 30-minute lunch break (not paid). OT may be required as necessary.

Area Security Access:

• A security clearance is not required.
• Work products shall be thorough, accurate, appropriately documented, and comply with established criteria.
• All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct. 
• The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.

U.S.  Citizenship Required - You must be a United States Citizen

• Excellent oral and written communication skills (This employer participates in the e-Verify program)
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG’s designated Security Office.
• Other Requirements and Conditions of Employment Apply
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE "Q" clearance.

TRAVEL:  Occasional travel may be required to attend meetings, events, site visits, or other training requirements.  Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, as an allowed, in accordance with Federal Travel Regulations. 

LOCATION:  Work shall be conducted at or in proximity to Public Affairs & Multimedia Communications Specialist - Public Affairs

Additional Information

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom