Supply Chain Specialist

Description

JOB SUMMARY:

Responsible for the processing, storing, pick up, and delivery of all incoming and outgoing supplies between the hospital, nursing home, including all ancillary departments, Jennings Medical Clinic and Calhoun Nursing Home. Also serves as a back-up courier for the pickup and delivery of supplies, records, specimens, linen, and other items. Assists with maintaining the computerized materials management system. Other duties as assigned. Assemble and deliver minor equipment and furniture, assist with setting up with events, and maintain the cleanliness of the warehouse and offices.

EDUCATION, CREDENTIALS & EXPERIENCE REQUIREMENTS:

• High School diploma or equivalent is required.
• At least two years of experience with the procurement function in the healthcare environment preferred.

GENERAL REQUIREMENTS:

• Performs all job responsibilities in alignment with the mission and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current knowledge in present areas of responsibility (i.e., self-education, attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Wears protective clothing and equipment as appropriate.

GENERAL SKILLS:

• Ability to communicate in English, both verbally and in writing.
• Additional languages preferred.
• Strong written and verbal skills.
• Basic Computer Skills

WORKING CONDITIONS:

• General environment: Works in a well-lighted, air-conditioned area, with moderate noise levels.
• May be exposed to high noise levels and bright lights.
• May be exposed to limited hazardous substances or body fluids, or infectious organisms.
• May be required to change from one task to another or different nature without loss of efficiency or composure.
• Periods of high stress and fluctuating workloads may occur.
• May be scheduled as needed including overtime.

PHYSICAL REQUIRMENTS & DEMANDS:

• Have near normal hearing: Hear alarms/telephone/normal speaking voice.
• Have near normal vision: Clarity of vision (both near and far), ability to distinguish colors.
• Have good manual dexterity.
• Have good eye-hand foot coordination.
• Ability to perform repetitive tasks/motion.
• Continuously within shift (67-100%): Standing, Walking.
• Frequently within shift (34-66%): Bending/Stooping, Pushing/Pulling, Lift/carry up to 20lbs, Lift/carry greater than 20 lbs. with assistance.
• Occasionally within shift (1-33%): Sitting, Climbing, Twist at waist, Lift/Carry greater than 50 lbs. with assistance, Reaching above shoulder.

MISSION STATEMENT:

QUALITY HEALTHCARE: In our continuing effort to enhance the quality of life for the communities we serve, the Hospital Authority of Miller County is committed to the delivery of superior, safe, cost-effective healthcare through the provisions of education prevention, diagnosis and treatment.

JOB SPECIFIC COMPETENCIES:

• Ability to read inventory stock list and match to actual item and reviews and checks for accuracy, specification and need and processes all approved orders and requisitions.
• Ability to place orders with distributors utilizing phone, automatic order entry, online ordering, or EDI. Combines all orders by vendor to ensure price competition and accuracy are achieved.
• Verifies all packing slips against purchase orders.
• Reports all major or consistent price discrepancies to the Materials Manager Director.
• Communicates with all departments in relation to requisitions and orders that are in progress.
• Ability to recognize needed changes in PAR levels due to recent usage and communicate needs to Manager.
• Ability to rotate stock in store room and ensure no items are out of date.
• Ability to organize orders and deliver in and accurate and timely manner.
• Ability to learn computer purchasing system and use as required for job.
• Establish and maintain effective working relations with managers and personnel.
• Requires minimal supervision in performance of job duties; is a self-starter. Prioritizes responsibilities to ensure completion of duties.
• Prioritize responsibilities to ensure completion of duties.
• Ability to load/unload deliveries and transport safely to delivery location in an accurate and timely manner.
• Helps to complete task in the Materials Management Department that are not within the job description. 
• Renders self-available, when responsibilities have been met, to assist in areas that may require assistance within the materials.
• Keeps a log for tracking information of non-PO items (UPS, FedEx, etc.…)
• Assist vendor sales representative with logging into Vendormate if needed.
• Assist Department with any outgoing UPS, FedEx, etc.…

PROFESSIONAL REQUIREMENTS:

• Follows Code of Conduct policy.
• Adheres to dress code; appearance is neat and clean.
• Completes annual educational requirements.
• Maintains regulatory requirements.
• Maintains patient confidentiality at all times.
• Reports to work on time and as scheduled; completes work within designated time.
• Wears identification when on duty; uses computerized time clock system correctly.
• Completes in-services and returns in a timely fashion.
• Attends annual review and/or skills fair and department in-services, as scheduled.
• Attempts to end conversations and other interactions in a positive manner; leaves others with a good impression of the Hospital Authority of Miller County and its employees.
• Complies with all organizational policies regarding ethical business practices.
• Communicates the mission statement of the organization.

GUEST RELATIONS STANDARDS:

(All guest relation violations are subject to disciplinary action up to and including termination):

• Always treat others in a friendly, helpful manner.
• Refers co-workers to proper sources when unable to provide an answer.
• Interacts with others in a professional and friendly manner.
• Takes interest in others and always gives full cooperation to fellow workers.
• Always maintains an open line of communication with other departments.
• Thoroughly familiar with the hospital and the services it offers.

OTHER:

• Responsibility to Report: It is the responsibility of every employee of HAMC to comply with federal, state and local laws and regulations, as well as, HAMC Policies and Procedures. Every employee is help accountable to participate in, comply with and report concerns to his or her supervisor or the Compliance Officer if illegal or unethical behavior is suspected.
• As an employee of HAMC, you have been granted user access to applicable ePHI systems based on your position. This user or role-based access is intended to give you the minimum necessary access to perform your job function(s) only and should be used only as applicable.

OTHER DUITIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.