Administrative & Executive AssistanceExecutive Support
About the job
Requirements
A bachelor's degree or at least ten years of work experience in a professional work setting is required.
English and Spanish proficiency, in written and spoken forms, is required.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, and Outlook Calendar is required.
Computer literacy and the ability to learn new software programs quickly are required.
Bookkeeping experience is required.
Three valid references from prior employers are required.
Responsibilities
Provide high-level administrative support to the CEO.
Manage and maintain the CEO's calendar, including scheduling meetings and appointments.
Coordinate travel arrangements and itineraries for the CEO.
Prepare and edit correspondence, communications, presentations, and other documents.
Handle confidential information with discretion and maintain strict confidentiality.
Conduct research and prepare reports or presentations as needed.
Assist in organizing and coordinating company events or meetings.
Manage and prioritize incoming emails, phone calls, and other inquiries for the CEO.
Perform general office duties such as filing, photocopying, and ordering supplies.
Perform other related duties as negotiated to meet the organization's ongoing needs.
Desired Qualifications
Familiarity with DocuSign and QuickBooks is a plus.
Qualifications
Bachelor’s Degree required or, at least ten (10) years of work experience in a professional work setting required
English & Spanish (written & spoken) is a requirement
Excellent Communicator verbally and in writing
Excellent organizational and time management skills
Strong written and verbal communication skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
Computer literacy with the ability to learn new software programs quickly
Exceptional attention to detail and accuracy
Ability to multitask and prioritize tasks effectively
Strong problem-solving skills and ability to work independently
Bookkeeping experience
Familiarity with DocuSign and QuickBooks is a plus
Benefits
Competitive salary based on experience
Opportunities for professional growth and development
Medical, Dental and Vision
401k contributions after 12 months of service
Responsibilities
Provide high-level administrative support to the CEO
Manage and maintain the CEO's calendar, including scheduling meetings and appointments
Coordinate travel arrangements and itineraries for the CEO
Prepare and edit correspondence, communications, presentations, and other documents
Handle confidential information with discretion and maintain strict confidentiality
Conduct research and prepare reports or presentations as needed
Assist in organizing and coordinating company events or meetings
Manage and prioritize incoming emails, phone calls, and other inquiries for the CEO
Perform general office duties such as filing, photocopying, and ordering supplies
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
** Must have three valid references from prior employers.
About IOC Company LLC:
We have a total dedication to safety, quality and productivity, which has led to our company's success. IOC Company, L.L.C. was founded in 2005 and is a family-owned Limited Liability Company located in South Texas. We are a heavy civil contractor who has performed in various markets. We are best known for transportation infrastructure projects. IOC Company, L.L.C. also produces sand, gravel, flex base (caliche) and other construction materials. We have built our reputation on our core values; PEOPLE, EXCELLENCE, PASSIONATE, INTEGRITY, OWNERSHIP.
IOC Company LLC. Is an Equal Opportunity Employer and a Drug Free Workplace.