Executive Assistant

Job Description

Job Description:

We are currently looking for an Executive Assistant to provide comprehensive support to the Senior Leadership team. The ideal person for the job will be a proactive problem solver with exceptional communication skills, meticulous attention to detail who can execute deftly with a high level of professionalism and confidentiality. Prior experience in a similar role or work in a C-Suite office will be preferred.

Responsibilities:

• Lend support to the Senior Leadership team as directed to ensure that company goals and objectives are accomplished and operations run efficiently.
• Work closely with the Senior Leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Manage communication between Management and employees and liaison with internal and external executives on various projects and tasks.
• Plans and orchestrate work in a manner that helps senior executives to ensure organizational priorities are met.
• Manage professional and personal scheduling of meetings/ appointments for Senior Leadership team, specifically managing agenda, email & calls.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Assist with research, browsing & reading of documents, analysing information etc to enable the Senior Leadership team to be more productive.
• Manage content and the flow of information to senior executives.
• Evaluate and assist in developing office policies and procedures for improved work flow.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation.
• Manage, coordinate, and arrange senior executives’ travel including airline and hotel bookings, transportation, meal coordination, logistics for meetings, presentations and offsites.
• Replenish office materials such as snacks, printer & office supplies.
• Provide administrative and office support, such as creating documents, managing filing and contact database among others.
• Maintain professionalism, strict confidentiality and exercise discretion when interfacing with the Executive team and other parties.
• Record Minutes of meeting and circulate as required.
• Greet clients/visitors, assist them with any requirements and maintain cordial relationships.
• Manage petty cash reimbursements and reconciliation

Qualifications

• Minimum graduate.
• 4-6 years of work experience with a C- Level Executive
• Excellent written and verbal communication skills
• Strong time-management skills and the ability to multi-task
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new Software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences.
• Ability to complete a high volume of task with little or no guidance.
• Experience overseeing budgets and expenses
• Experience developing internal processes and organizing systems

Additional Information

• Be part of a founding team with a highly successful track record for building global fin-tech start-ups. 
• Backed by leading global tech investors & specialists. 
• Competitive salary with other employment perks.
• Become a key member of a team that is building India’s first real-time, on-demand salary platform.