MyMichigan Health

Boutique insurance agency for employee benefits

Staffing Coordinator

Administrative SupportPosted on Nov 10

Full-timeMidland, MI, USANo salary listedIn-person

About the Job

Requirements

A high school diploma or GED is required.
PC proficiency and organizational and people skills are required.
Employees must demonstrate competency in Microsoft Windows and may be required to participate in further learning opportunities.
The role requires the ability to handle multiple tasks, work independently, maintain regular and predictable attendance, and stay awake.
The role requires the ability to move about the facility with or without an assistive device and perform the listed job functions.
Overall vision, hearing, and dexterity are required, with or without assistive devices as applicable.
The employee must be able to wear personal protective equipment, including latex materials or an appropriate substitute if required.
The employee must follow bloodborne pathogen and tuberculosis testing requirements.
The role is sedentary and may require occasionally lifting or carrying 0–10 pounds.

Responsibilities

Complete master schedules for each nursing unit one month in advance, complete and post daily staffing sheets, maintain the nursing roster, and record employee responses when called into work.
Oversee timely and accurate maintenance of Kronos records, maintain position control and a listing of vacant positions, and maintain the weekly staffing grid.
Oversee and train employees on MyTime Select, program profiles, and oversee its interface with attendance records.
Oversee the resource pool and allocate staff according to daily needs, using judgment to deploy and redeploy staff.
Provide staffing coverage when employees call in ill and work with individual managers to cover vacations, personal holidays, extended illnesses, and leaves of absence.
Assist with staffing coverage during employee orientations and for employees away from work on leave, find coverage for shift administrator paid time off requests, and maintain the administrative calendar.
Delegate assignments to afternoon, midnight, and weekend staff.
Maintain a list of holidays worked by each employee and records of human resource time off given.
Maintain staff educational records and other records for licensed staff.
Coordinate paperwork with Employee Health, Human Resources, Risk Management, and Pay Management for absences and leaves, paid time off, funeral and other requests, payroll corrections, and other pay management items.
Assist with risk management items in coordination with other leadership.
Coordinate morgue activities in accordance with applicable policies, including coordination with the laboratory, medical examiner, morticians, and necessary releases pertaining to expired patients.
Communicate with employees about schedules, benefits questions, vacation, and union contract provisions.
Maintain records of organ donations.
Provide monthly orientation to new staff on forms and schedules.
Perform other duties as assigned.

Desired Qualifications

An associate's degree in secretarial services is preferred.
One year of hospital secretarial and medical experience is preferred.
Completion of a medical terminology course is preferred.

Summary

This position communicates with the Division Manager, Unit Managers and Clinical Supervisors to ensure appropriate staffing. Communicates with employees regarding schedules, benefits and contract provisions. Coordinates all paperwork with Employee Health, Human Resources and Pay Management. Coordinates activities involving the morgue.

Responsibilities

(30%)* Completes master schedules for each nursing unit one month in advance. Completes daily staffing sheets and posts. Maintains nursing roster. Records employee response when called into work. Oversees timely and accurate maintenance of Kronos records, maintains position control for staffing and listing of all vacant positions, maintains weekly staffing grid, oversees and trains employees on MyTime Select and programs profiles, maintains and oversee the interface of MyTime Select with attendance records, oversees the resource pool and allocates staff according to daily needs using judgement on deploying and re-deploying staff.

(30%)* Provides staffing coverage when employees call in ill, etc. Works with individual managers to provide coverage for vacations, personal holidays, extended sicknesses or leave of absences and assists with staffing coverage during orientation for new employees or employees who are off work for various leaves. Finds coverage for shift administrator PTO requests. Maintains the administrative calendar. Delegates assignments to afternoon, midnight and weekend staff.

(20%)* Maintains a list of holidays worked by each employee and record of all HR's (human resource time off) given. Maintains educational records for staff and other records for licensed staff.

(20%)* Coordinates all paperwork with Employee Health, Human Resources, Risk Management and Pay Management for absences and leaves, PTO/Funeral/other requests, payroll corrections and other pay management items, and assists with risk management items in coordination with other leadership. Coordinates activities involving the morgue (in accordance with applicable policies) including and involving as appropriate the Lab, Medical Examiner, morticians and all necessary releases pertaining to expired patients.

OTHER DUTIES AND RESPONSIBILITIES:

Communicates with employees regarding their schedules, questions regarding benefits, vacation, union contract provisions, etc.

Maintains records of organ donations.

Provides monthly orientation to new staff on forms and schedules.

Other duties as assigned.

Certifications and Licensures

N/A

Required Education

Education: High School Diploma or GED

Comments: Associate's degree in secretarial services preferred.

Other Information

EXPERIENCE, TRAINING AND SKILLS:

PC proficiency and good organizational and people skills required.

MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft® Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.

One-year hospital secretarial and medical experience preferred.

Completion of a Medical terminology course preferred.

PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:

Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.

Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.

Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.

Overall vision and hearing is necessary with or without assisted device(s).

Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.

Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.

Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.

Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.

Physical Demand Level: Sedentary. Must be able to occasionally (0-33% of the workday) lift or carry 0-10 lbs.

About the Company

MyMichigan Health

Boutique insurance agency for employee benefits

MyMichigan Health is a boutique insurance agency that plans employee benefits for entrepreneurs and small to mid-sized businesses, representing over 100 national carriers. It researches market options to match employers with a mix of health, life, dental, and vision plans at lower premiums, delivered through a co-branded Employee Benefit Portal. It stands out with a large carrier network, tailored market research for SMBs, and a portal that simplifies enrollment and benefits administration. Its goal is to provide affordable, comprehensive employee benefits that fit the needs of small and medium-sized businesses while making enrollment easy.

Company size: 1-10
Company stage: Not listed
Total funding: Not listed
Headquarters: Troy, MI
Founded: Not listed

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