Accounts Payable Specialist

Overview

At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve.  Every day, we strive to embody our core values:

• We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion.
• We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive.
• We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength.

Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time.

Your Mission in Action

The Accounts Payable Specialist is responsible for assisting with the Organization’s procurement systems using the accounting software and other programs as well as maintaining accurate user data across systems and ensuring a seamless procure-to-pay process in accordance with the Organization’s standards, department policies, contract requirements, and other federal, state, and local regulatory requirement. 

Responsibilities

• Establishes and maintains relationships with new and existing vendors and handles all vendor correspondence via phone or email 
• Investigates and resolves problems associated with processing of invoices and purchase orders 
• Handles accounts payable for separate entities and vendors using accounting software 
• Ensures invoices, expense reports and credit card other charges are coded appropriately and approved timely by designated personnel prior to payment 
• Ensures invoice, expense reports and credit card other charges are paid timely and accurately while adhering to departmental procedures 
• Codes various charges for expenses to be allocated to allocated across departments within the Organization 
• Ensures all corporate purchasing card users turn in timely the receipts for their purchases along with description of transactions according to the Organization’s policies 
• Prepares batch check runs, wire transfers, and ACH transactions 
• Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures 
• Receives, research, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• Files, maintains, and distributes accounting documents, records, and reports 
• Completes with monthly status reports and monthly closings as well as annual external reporting, including 1099s, property tax exemptions and redemption filings 
• Reviews and ensures coding of invoices, expense reports and other charges and sets up vendors into the Accounts Payable system 
• Enters and manages new vendors with correct accounting coding and updated pricing and catalogs 
• Other duties and projects as assigned  

Qualifications

Minimum Qualifications

• High School diploma or GED equivalent 
• One (1) year experience in accounts payable 
• General experience with computerized accounts payable system and software 

Preferred Qualifications

• Strong time management and organizational skills and ability to pay close attention to detail and meet deadlines 
• Strong interpersonal skills with the ability to work independently and within a team environment and with a diverse group of people 
• Strong verbal and writing communication skills with the ability to effectively communicate with diverse group of people 
• Possess sensitivity to the service population's cultural and socio-economic characteristics 
• Proficient with Microsoft Word, Excel, and Outlook 

Perks at Upbring 

• Competitive PTO & paid holidays 
• Health, dental, vision insurance & more  
• 403(b) Plan
• Employee Assistance Program 
• Discounted Gym Memberships  

Physical Demands & Work Conditions

• This position requires sitting and looking and using a computer for long periods of time 
• Position may have  exposure to children 
• Lift, push, pull, move up to 25 lbs. 

The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.

Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.