In PersonDuties are performed in both office and field settings.
Medical, Clinical & VeterinaryClinical Support & Patient Administration
About the job
Requirements
A master's degree in social work or a mental health field from an accredited college or university, and a valid license (LCSW, LMFT, LPCC) or registration (ASW/ACSW, AMFT, APCC) with the licensing body such as the BBS. If not yet licensed, the candidate must have completed the clinical hours requirement.
Three to five years of clinical behavioral health experience.
Experience with Los Angeles County Department of Mental Health systems, such as SRTS, IBHIS, and NAPPA.
Experience with Microsoft Excel.
Experience with Exym and behavioral health billing practices.
Verification of employment eligibility and a background check.
For licensed clinicians: maintain Los Angeles County LPS designation; complete clinical risk assessments and facilitate psychiatric hospitalization and/or safety planning as appropriate; participate in the division 24-hour crisis line rotation.
Ability to sit, stand, walk, carry up to 20 pounds, listen, speak, and drive to complete job requirements.
Ability to handle constant distractions, interruptions, and uncontrollable changes in priorities or work schedules, and to process information, think, and conceptualize.
Responsibilities
Serve as the electronic health record systems administrator, ensuring functionality, access, and compliance.
Manage the program’s Integrated Behavioral Health Information System in compliance with Los Angeles County Department of Mental Health protocols.
Establish and monitor monthly claim submission deadlines for staff to ensure timely billing.
Conduct quality assurance reviews of claims and follow up with staff to resolve discrepancies.
Delegate accurate and timely submission of insurance claims in coordination with billing staff.
Resolve billing denials, ensuring corrections and resubmissions occur weekly and monthly.
Serve as the subject matter expert for Department of Mental Health administrative systems, including NAPPA, SRTS, SAR, JEP, and other applications.
Coordinate and monitor Department of Mental Health access requests for new and existing staff.
Act as liaison among Project 180, Department of Mental Health Administration, and electronic health record vendors; attend Department of Mental Health and internal agency meetings to stay current on billing and reporting requirements.
Prepare and deliver reports for the Director and managers upon request.
Generate and maintain reports tracking client and staff performance metrics.
Support the Manager of Quality Improvement with special projects as directed.
Conduct quality assurance activities to ensure required clinical documentation, including NET, LOCUS, annual problem lists with forms, assessments, and discharges, is completed and submitted within established timelines.
Conduct clinical documentation audits.
Train supervisors on aligned quality assurance processes.
Provide clinical documentation training for new hires, including intake, assessment, problem lists, billing/documentation, and procedure codes.
Organize training and workflows as larger state and county changes occur.
Hire, onboard, and train new staff members, with support from the Quality & Outcomes team as appropriate.
Supervise staff to meet performance expectations; provide regular coaching and feedback, conduct annual performance reviews, implement disciplinary actions as needed, and perform administrative managerial duties.
Monitor staff performance and outcome data, proactively identifying and addressing issues to meet team and program goals.
Help staff troubleshoot challenging situations through weekly supervision, ad hoc coaching, and direct intervention as needed.
Cultivate strong team culture and staff retention.
Apply a racial equity lens to all elements of hiring and supervision.
Provide comprehensive administrative support to program staff and managers.
Perform other tasks and responsibilities as assigned by the manager.
Mission: SSG-Project 180 provides practical and clinical behavioral health, re-entry, and diversion solutions that empower justice-involved Angelenos to achieve lasting personal transformation and reclaim their lives.
Org. Summary: Project 180 is a leader in the forensic treatment space, offering high-quality, specialized treatment programs that serve thousands of justice-involved individuals. Our programs span criminal justice intercepts and include pre-arrest interventions, court-based diversions, jail in-reach, and intensive post-release services. Project 180 operates in partnership with Los Angeles County agencies including the Department of Mental Health (DMH), the Department of Health Services (DHS), and the Justice, Care and Opportunities Department (JCOD). Annually, we serve over 1,500 justice-involved individuals.
At the heart of our organization are our core values - our fundamental, non-negotiable beliefs that guide how we make decisions and work with one another in service of our mission:
Humanity:We lead with a people-centered focus, seeking to understand and value the lived experience of others and centering their human dignity.
Integrity:We honor the trust placed in us by doing what is right while fulfilling our commitments - even when no one is watching.
Adaptability:We embrace the pivot, evolving to meet the complex needs of our community.
Empowerment:We cultivate the tools, confidence, resilience, optimism, and agency within every individual to lead their own transformation.
Equity:We honor everyone’s unique journey, meet them where they are and commit to providing the targeted support and resources that allow each individual to contribute and thrive.
Interdependence:We move as a unified team, trading silos for collective strength, recognizing that our greatest impact is achieved together.
The Position
Under the supervision of the Senior Director and/or Quality Improvement Manager, the Health Informatics Supervisor is responsible for the administration and management of the organization’s electronic health record (EHR) systems, including Exym and the Integrated Behavioral Health Information System (IBHIS). The position ensures the accuracy and compliance of billing and claims processing, manages staff access and credentialing requirements, and provides technical and administrative support to program staff. The Supervisor also generates and analyzes reports related to revenue, client services, and staff performance metrics, serving as a key liaison with Los Angeles County DMH to maintain compliance with billing, reporting, and system requirements. The Supervisor blends a strong clinical lens with a passion for data, compliance, and system efficiencies. They enjoy toggling between the technical backend aspects of their role and engaging directly with other clinical professionals and direct service staff.
Essential Functions
EHR & DMH Systems Administration
Serve as the Systems Administrator for the electronic health record (EHR), ensuring functionality, access, and compliance.
Manage the program’s Integrated Behavioral Health Information System (IBHIS) in compliance with Los Angeles County DMH protocols.
Establish and monitor monthly claim submission deadlines for staff to ensure billing timeliness.
Conduct quality assurance reviews of claims and follow up with staff to resolve discrepancies.
Delegate accurate and timely submission of insurance claims in coordination with SSG billing staff.
Ensure billing denials are resolved; with completed corrections and resubmissions occurring on a weekly and monthly basis.
Serve as the subject matter expert for DMH administrative systems, including NAPPA, SRTS, SAR, JEP, and other applications.
Coordinate and monitor DMH access requests for new and existing staff.
Other duties, as assigned.
Partner Liaison & Reporting
Act as liaison between Project 180, DMH Administration, and EHR vendors; attend DMH and internal agency meetings to stay current on billing and reporting requirements.
Prepare and deliver reports for the Director and managers upon request.
Generate and maintain reports tracking client and staff performance metrics.
Support Manager of Quality Improvement with special projects, as directed.
Other duties, as assigned.
Quality Assurance
Conduct quality assurance activities to ensure required clinical documentation (NET, LOCUS, annual problem list with forms, assessments, and discharges) is completed and submitted within established timelines.
Conduct clinical documentation audits.
Train supervisors on aligned quality assurance (QA) processes.
Provide clinical documentation training for new hires, including intake, assessment, problem list, billing/documentation, and procedure codes.
Organize training and workflows as larger state and county changes occur.
Other duties, as assigned.
Manage staff to ensure high-quality service delivery and outcomes
Hire, onboard, and train new staff members, with support from the Quality & Outcomes team, as appropriate.
Supervise staff to meet performance expectations. Provide regular coaching and feedback, conduct annual performance reviews, implement disciplinary actions as needed, and perform administrative managerial duties.
Monitor data on staff performance and outcomes. Proactively identify and address issues in order to meet team and program goals.
Help staff troubleshoot challenging situations through weekly supervision, ad-hoc coaching, and direct intervention as needed.
Cultivate strong team culture and staff retention.
Apply racial equity lens to all elements of hiring and supervision. Provide comprehensive administrative support to program staff and managers.
Secondary Functions
Perform other tasks and responsibilities, as assigned by manager.
Licensed clinicians only: Provide clinical risk assessment and crisis intervention:
Maintain LA County LPS designation
Complete clinical risk assessment and facilitate psychiatric hospitalization and/or safety planning, as appropriate
Participate in division 24-hour crisis line rotation
Minimum Qualifications
3-5 years clinical behavioral health experience
Master’s degree in social work or mental health field from an accredited college or university, and valid license (LCSW, LMFT, LPCC) or registration (ASW/ACSW, AMFT, APCC) with licensing body (i.e. the BBS).
If not yet licensed, must be done with clinical hours requirement
Experience with LA DMH systems (i.e., SRTS, IBHIS, NAPPA)
Experience with Microsoft Excel
Experience with Exym and behavioral health billing practices
Verification of Employment Eligibility and Background Check
Non- Essential Qualifications None
Supervisory Responsibilities
The HIM Supervisor will be responsible for overseeing the Quality Improvement/Billing team.
Environmental Conditions
Job duties are to be performed both in office and field settings.
Physical Requirements
The employee is expected to sit, stand, walk, carry a maximum of 20lbs, listen, speak, and drive in order to complete job requirements.
Mental Requirements
The employee must be able to handle any/all of the following: constant distractions, interruptions, uncontrollable changes in priorities/work schedules; be able to process information, think, and conceptualize.