Trading Technologies

High-performance trading software and data solutions

Executive Support Specialist

Executive SupportUpdated on Nov 13

Full-timeChicago, IL, USA$55k - $65k /yrHybrid

About the Job

Requirements

Substantive demonstrable experience in C-suite and executive-office administrative and operational support, gained in an executive assistant, operations coordination, or equivalent role.
Proficiency in Microsoft Office Suite and Google Workspace.
Ability to handle confidential information with discretion and professionalism.
Willingness to work extended hours as required for events.

Responsibilities

Manage and maintain the Chief Financial Officer, Chief Revenue Officer, and Chief Technology and Product Officer’s calendars, schedule meetings, resolve conflicts, and provide timely reminders and briefing materials.
Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation, for supported executives.
Prepare, review, and submit expense reports accurately and on time.
Draft, proofread, and format correspondence, presentations, and documents to a high standard.
Screen and triage inbound emails, messages, and inquiries, directing or escalating them as appropriate.
Act as a point of contact for internal teams and external stakeholders seeking time with supported executives.
Provide on-the-ground logistical support for corporate events, including All Hands, QBRs, Board meetings, and executive offsites.
Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager.
Support post-event administration, including feedback collection, budget reconciliation, and documentation.
Assist in tracking project milestones and action items for integration and other corporate workstreams.
Prepare meeting agendas, take minutes, and follow up on action items as directed.
Carry out ad hoc research, administrative, and project tasks to support the broader Executive Operations function.

Desired Qualifications

Prior exposure to corporate events, project coordination, or executive support in a technology or financial services firm.
Familiarity with project management tools such as Jira, Confluence, or Asana.
Experience supporting a fast-growing, global organisation.

The Executive Support Specialist provides high-quality administrative and operational support to the Chief Financial Officer, Chief Revenue Officer and Chief Technology & Product Officer and, over time, a broader group of Leadership Team members. Reporting to the Corporate Projects, Events & Executive Support Manager, this is an excellent entry-level opportunity for an organised and proactive individual looking to build a career in executive operations and corporate events within a fast-paced, global fintech company.

Executive Administrative Support (~60%)

Manage and maintain the Chief Financial Officer, Chief Revenue Officer & Chief Technology and Product Officer’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials.
Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives.
Prepare, review, and submit expense reports accurately and on time.
Draft, proofread, and format correspondence, presentations, and documents to a high standard.
Screen and triage inbound emails, messages, and inquiries; direct or escalate as appropriate.
Act as a point of contact for internal teams and external stakeholders seeking time with supported executives.

Events & Project Support (~40%)

Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites.
Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager.
Support post-event administration including feedback collection, budget reconciliation, and documentation.
Assist in tracking project milestones and action items for integration and other corporate workstreams.
Prepare meeting agendas, take minutes, and follow up on action items as directed.
Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function.

Essential Skills & Experience

Substantive demonstrable experience in C-Suite and executive office administrative and operational support gained in an executive assistant, operations coordination or equivalent role.
Strong organisational skills with exceptional attention to detail.
Proficiency in Microsoft Office Suite and Google Workspace.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion and professionalism.
Proactive, resourceful, and able to manage competing priorities in a fast-paced environment.
Willingness to work extended hours as required for events.

Desirable Skills & Experience

Prior exposure to corporate events, project coordination, or executive support in a technology or financial services firm.
Familiarity with project management tools such as Jira, Confluence, or Asana.
Experience supporting a fast-growing, global organisation.

About the Company

Trading Technologies

High-performance trading software and data solutions

Trading Technologies provides professional trading software, infrastructure, and data services for capital markets, supporting futures, options, and cryptocurrency trading. Its platform is fast and reliable, offering charting, spreading, and algorithmic trading tools delivered through licensing or subscription, with optional hosting, network, and exchange connectivity services. The company differentiates itself with enterprise-grade, speed-focused infrastructure and a broad asset-class platform that complements the software with added data services. Its goal is to help professional traders and institutions trade more efficiently and stay compliant through high-performance tools and data capabilities.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Chicago, IL
Founded: 1994

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