Electrical Licensing Administrative Assistant

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Location: Odessa

Type: Full Time

General Information/Job Summary

The Electrical Licensing Administrative Assistant supports the Electrical Licensing Administrator by maintaining licensing records, tracking renewals, coordinating applications, and helping project teams verify that employees and company credentials meet applicable requirements. Reports to the Electrical Licensing Administrator, with coordination across E&I leadership, HR, Recruiting, and project teams.

Responsibilities/Competencies

• Maintain a centralized register of electrical journeyman, master, and apprentice credentials.
• Record license numbers, classifications, issuing authorities, expiration dates, renewal requirements, and verification status.
• Maintain copies of licenses, registrations, applications, and renewal confirmations.
• Provide advance renewal notifications and follow up on outstanding requirements.
• Coordinate with Recruiting and HR to collect licensing information during onboarding.
• Verify license status through the applicable licensing authority and document the verification date.
• Compare employee credentials against the licensing requirements identified for the assigned project.
• Flag expired, inactive, restricted, or unverified credentials before mobilization.
• Provide project leadership with a current licensing roster and report outstanding items.
• Serve as an administrative contact for employee licensing questions and application status.
• Coordinate with the Electrical Licensing Administrator, E&I leadership, HR, Recruiting, and project management.
• Communicate deadlines, required employee actions, and unresolved issues clearly and promptly.

Requirements

• 2-5 Years Reception or Admin Assistant experience
• Demonstrated written and oral communication skills
• Demonstrated ability to work independently and as a team.
• Intermediate level user of Microsoft Office software (Word, Excel, PowerPoint)
• Knowledge of general office equipment and telephone system.
• Ability and willingness to work cooperatively with others.
• High degree of discretion dealing with confidential information.
• Ability to work in Odessa office 5 days a week.