Legal Coordinator

Position Summary

Under the general direction of the Assistant General Counsel, the Legal Coordinator will be committed to providing support to the legal and compliance department members, and will serve as a liaison with Berkshire employees, consultants and outside counsel.

Essential Functions: 

ADMINISTRATIVE - MANAGEMENT OF LEGAL TEAM

• Manage inquiries from external investors/vendors.
• Periodically schedule and manage meetings, travel and expense reporting.
• Responsible for maintaining accurate and up-to-date legal records (including the legal OneDrive folder).
• Identify improvement opportunities with legal operations to promote departmental efficiency.
• Assist with other company-wide strategic matters and Legal Department projects as needed.
• Coordinate document preparation and execution.
• Support ERM function; coordinate meetings; update meeting notes and minutes as needed.
• Review mail regularly and distribute among department members as appropriate.
• Provide support, as necessary, to help manage the legal invoice process.

LEGAL ASSISTANCE

• Coordinate with Corporate Paralegal to manage and oversee matters related to the company’s agent, Corporation Service Company, including entity formation and ongoing record keeping.
• Manage property operations intake process for the Legal Department through legal software platform.
• Work with outside counsel to draft applicable fair housing notices regarding new acquisitions (SOIs).
• Draft various documents and/or packages including bankruptcy notices, settlement agreements, and other legal documents.
• Manage document collection related to subpoena information requests.
• Prepare and draft various correspondence, including acknowledgement letters, response to demand letters, and other legal correspondence.
• Maintain and supervise lead paint certification program including coordinating with environmental counsel, contractors, and internal redevelopment and property staff.
• Prepare various documents and/or packages including subpoenas and other legal responses.
• Coordinate with attorneys to track and manage acquisition and disposition process.
• Consistently demonstrate use of tact and discretion.

RISK MANAGEMENT

• Assist with reporting/processing insurance claims and tracking relevant response deadlines.
• Coordinate with the Company’s Third-Party Risk Consultant regarding vendor insurance requirements and compliance matters.
• Work with the Legal, Procurement, and Property Operations teams to identify, document, and escalate vendor insurance or risk-related issues, as appropriate.
• Partner with the Company’s insurance broker, Third-Party Risk Consultant, and applicable third-party administrator to provide claims management and litigation support.
• Ensure claims are handled and documented in accordance with the Company’s applicable claims manuals and internal procedures.
• Coordinate with the Company’s Third-Party Risk Consultant to support the annual insurance renewal process, including data collection, application preparation, document organization, and meeting coordination with the Company’s broker and insurance carriers.

Knowledge/Experience:

• Minimum of two years’ experience in a corporate and real estate transaction environment.
• Aptitude for organizing, prioritizing, and managing multiple priorities, using critical thinking and problem solving.
• Demonstrated multi-modal communication style that reaches every stakeholder, specifically excellent verbal and written communications.
• Ability to communicate with and manage up to senior management.
• Collaborative working style with inclusive work and thinking behaviors, commitment to excellence in teams and work product, with a strong work ethic.
• Proficiency and willingness to adopt new systems and processes.
• Demonstrate emotional intelligence in high pressure and sensitive situations.
• Demonstrated ability to make independent decisions and apply critical thinking on business matters when appropriate.
• Tenacity, patience, and perseverance to work with business deals from beginning to end of process.
• Represent the Berkshire employment brand well to candidates by seeking to understand the capabilities and insights of people with unique backgrounds, cultures, styles, and abilities.
• Maintain confidentiality of sensitive information and communications of information.
• Develop productive working relationships with all team members including JV partners, property managers, project managers and third parties.
• Demonstrated high level of ethics and integrity with a straightforward and honest approach.

Technical/Educational Requirements:

• B.S./B.A. degree or significant work experience is required.
• Demonstrated ability to use and learn new technology (e.g., computers/hardware, mobile, software, cloud-based programs).
• Proficiency with computers, keyboards, monitors and telephone headsets.
• Proficiency in Microsoft Suite of Products (e.g., Word, Outlook, Excel, Teams, PowerPoint).

Berkshire Residential offers an excellent benefits package, focusing on our employees’ total health and wellness. We offer programs and incentives that promote physical, mental, financial, and behavioral wellbeing both within and beyond our workplace. Current anticipated annual base salary range: $90,000 - $100,000. Base salary within the range will be determined by various factors including but not limited to, the individual's experience, skills and qualifications. Please visit our Careers page for full details and to learn more about how we value our employees.