Full-Time
Operations Assistant
Flight Scheduler
Deadline 8/5/27
Goldbelt
Alaska Native corporation
Compensation Overview
$48.76/hr
No H1B Sponsorship
Honolulu, HI, USA
In Person
Travel is required.
US Citizenship, US Top Secret Clearance Required
Category
 Operations & Logistics (1) |
|---|
Required Skills
Microsoft Office
Excel/Numbers/Sheets
Requirements
- Proficiency in scheduling software and systems.
- Strong Microsoft Office skills.
- Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
- Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
- Ability to think critically and make decisions quickly, especially in time-sensitive situations.
- Minimum 1–2 years of related experience.
- Must have a Secret clearance.
- Must be a United States citizen.
- Ability to travel.
Responsibilities
- Build long- and short-range flight schedules to ensure full coverage of aircrew, instructor, evaluator, support personnel, and supervisor positions, coordinating with senior squadron leadership daily and weekly.
- Build, publish, and maintain daily and long-range flying schedules to maximize pilot and aircrew utilization, ensure mission readiness, and comply with Air Force Instructions and squadron leadership priorities.
- Deconflict crewmember schedules and work with flight leadership to ensure crews are available for assigned sortie taskings.
- Facilitate last-minute schedule changes with the mission commander, operations supervisor, and responsible flight to ensure full coverage.
- Coordinate with Airfield Operations, Maintenance, Weather, and external range or airspace control agencies to deconflict flying schedules, secure training resources, and accommodate short-notice mission changes.
- Obtain aircraft and equipment availability data from Maintenance and schedule crewmembers for training, exercises, simulators, and operations.
- Publish and post long-range and short-range ground, academic, flying, and simulator training schedules using PEX, GTIMS, GDSS II, or other computer database systems.
- Maintain precise operational, scheduling, and training data in government-mandated systems to track aircrew currencies, ground training requirements, and duty-day limitations.
- Determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and equipment or range availability.
- Update scheduling data daily to account for changing conditions and training completion rates.
- Assist operations leadership with schedule-related reporting and metrics, including daily and weekly tracking of continuation training progress, execution rates, and aircrew readiness.
- Perform mission-essential scheduling and administrative duties to support dynamic flying operations and overall squadron management.
- Update and maintain FLIP and EFB procedures, systems, and databases in accordance with prevailing Air Force Instructions governing EFB usage.
- Identify, address, and elevate EFB requirements and concerns to leadership and the MAJCOM EFB Program Manager.
- Serve as the Wing EFB system administrator by configuring, issuing, tracking, updating, and maintaining devices; may also serve as the Wing EFB Mobile Device Management administrator.
- Assist Technical Order Distribution Officers in providing aircrews with current electronic flight publications and guidance for keeping required publications current on EFBs.
- Provide the MAJCOM EFB Program Manager with feedback on operational assessments and EFB solution development.
- Assist with establishing an EFB Program Manager organizational email box.
- Assist with enforcing standardization and evaluation policy for the EFB program, including currency of required flight publications.
- Track crew members' leave, temporary duty, medical appointments, and other scheduling commitments.
- Track daily flight, ground, and academic training requirements and accomplishments to support accurate flight scheduling as directed by the operations officer.
- Assist the operations officer in building the unit Annual Flying Hour Program.
- Coordinate with the training officer to review and update student and permanent-party records, folders, and grade books in accordance with applicable Air Force Instructions and supplements.
- Notify crew members, scheduling personnel, and unit leadership of upcoming and overdue testing, evaluation, and training requirements by email, telephone, or in person.
- Perform testing administrator duties for the unit.
- Conduct monthly reviews of aircrews entering the first month of their evaluation eligibility period.
Desired Qualifications
- Possession of a Top Secret clearance.
- Experience with PEX, GTIMS, or a similar proprietary scheduling program.
- Experience working in a Flying Squadron, Group, Wing Standardization, or Evaluation office.
Goldbelt is an Alaska Native corporation operating a portfolio of government and commercial businesses. The corporation delivers federal services spanning healthcare, information technology, logistics, construction, research support, and mission operations. It serves shareholders, federal agencies, defense organizations, healthcare clients, and commercial partners. Its operating model centers on multiple subsidiaries supported by corporate governance, contracting, shared services, workforce programs, and shareholder responsibilities. Teams work across program management, healthcare, technology, logistics, construction, security, finance, and administration. This structure supports consistent delivery across the organization.
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