Assistant Vice President - Facilities and Construction

Job Title

Assistant Vice President, Facilities and Construction

Agency

West Texas A&M University

Department

Vp/Fiscal Affairs

Proposed Minimum Salary

Commensurate

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

NOTICE - All posted positions are subject to budget approval.

General Summary:

The Assistant Vice President, Facilities & Construction provides leadership and direction in execution and oversight of all major facility related contracts and capital projects.  This includes a comprehensive understanding of the Southeastern Services Corporation (SSC) contract, and any project overseen by SSC including but not limited to: major master plan projects, annual capital renewal projects and alteration, deferred and preventative maintenance and repair projects.  Provides professional project construction oversight, management and leadership on multiple small, intermediate, and large complex higher education academic, residential and research facilities. Must be able to interact professionally, appropriately and courteously with a variety of University personnel, coworkers, outside vendors and other governmental agencies. Ability to problem solve, troubleshoot, prioritize and stay self-motivated.

Salary: The anticipated salary range for this position is $120,000-$130,000 annually.

Responsibilities:

• Oversees the contract administrator for facilities maintenance, custodial and landscape contract. Liaison between University Departments and Colleges for issues dealing with work order processing, facilities modification requests, and special vendor requested work.

• Reviews design process to ensure projects are consistent with approved Texas A&M University System (TAMUS) and University standards, project goals, stakeholder priorities and all other project requirements. Liaison to System representatives on University buildings and inventory, i.e. FPC system offices and Real Estate offices.

• Responsible for University supervision of construction projects ensuring projects are on budget and on schedule, of the highest quality, and that projects meet stakeholder goals and objectives. Oversee and review all phases of projects from project planning through closeout and occupancy. 

• Reviews SSC consultant and contractor selections and contract negotiations to ensure highest quality and best value for the University

• Develops and maintains positive working relationships with key campus stakeholders, including academic departments, Residence Life, Student Affairs, Public Safety, Risk Management, IT, Budget Office, Procurement Services, Finance and other key administrative offices

• Review budget vs. actual results for utilities and approve annual budget for utilities

• Collaborates with the Vice President for Business and Finance (VPBF) in capital budgeting process for master plan and other capital projects, including annual capital renewal and alteration and repair projects that drives the completion of the TAMUS and Texas Higher Education Coordinating Board 5-year capital plans.  Prepare internal and external reports as needed.

• Reviews evaluation of deferred maintenance needs including structural, exterior envelope, MEP, and life safety systems in support of planning and prioritizing deferred maintenance projects and recommends plan of action to VPBF.

• Works closely with vendors responsible for facilities to monitor and implement energy efficiencies.

• Responsible for emergency management duties as delegate.

• Assist with special projects related to maintaining the campus facilities and property.

• Completes all required trainings timely.

• Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.

• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.  Other duties as assigned.

Necessary Qualifications:

• Bachelor’s degree in architecture, engineering or construction management or facilities related degree with major course work in business law, contract administration, accounting and management, or equivalent education and experience.

• Minimum of five (5) years of directly relevant experience managing capital projects.

• Three (3) years of related professional experience in contract administration, management of property.

• Thorough knowledge of design and construction project management practices, project budget development, scheduling, tracking and controls.

• Must be able to schedule and prioritize workload and to meet deadlines.

• Experience with review and selection of professional consultants and contractors. 

• Proven experience in contract administration related to projects, maintenance and construction including AIA formats and essential components of an effective contract.

• Organizational and management practices related to the analysis and evaluation of construction projects, project programs, policies, and operational needs.

• Experience in the design, maintenance or construction of higher education facilities and equipment. 

• Knowledge of applicable laws, codes, regulations, policies, and procedures.

• Analyze contractor’s suggestions and determine best option or offer alternative solutions. 

• Demonstrated ability to develop project teams that foster collaboration and participation from stakeholders resulting in the highest quality projects.

• Ability to maintain the security and integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment system or water treatment system.

Preferred Qualifications:

• Master’s degree in Engineering or Construction Management or equivalent education and experience.

• Direct relevant experience managing capital projects in higher education or other institutional settings.

• State of Texas experience.

• Texas A&M University System experience.

• Use of an automated online system for contracts.

• P.E.

Applicant Instructions:

Please include the following with your application:

• Cover letter

• Resume

• Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application.  Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission.  If you need assistance with uploading documents, please contact WTAMU Human Resources at [email protected].

Due to budgetary reasons, West Texas A&M University will not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

Equal Opportunity /Veterans/Disability Employer. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.