Equipment and Setup Coordinator 2

Overview

Event Services is a growing department whose primary function is to assure the events hosted by Utah State University, "Exceed Expectations".The primary purpose of the Equipment and Setup Coordinator II is to assist with the logistical management of event spaces in multiple event venues including, but not limited to the Taggart Student Center, Eccles Conference Center, University Inn (5th Floor), David B. Haight Center, West Stadium Center, Spectrum, and other indoor and outdoor spaces for university and public events. Duties include the setup and striking of event equipment such as: chairs, tables, stages, and other event related equipment. In addition, incumbents will assist with cleaning and maintaining event equipment and spaces, to maximize a healthy, safe, pleasant, and functional environment. Incumbents work as a member of a team to complete tasks.

Reporting and Supervisory ResponsibilitiesThe Equipment and Setup Coordinator II reports to and receives direction from the Equipment and Services Coordinator. The Equipment and Setup Coordinator II may train and lead a number of hourly employees.

Responsibilities

Event Setup and Strike

Under the direction of the Equipment and Services Coordinator:

• Operate mid-sized to large moving trucks in the transportation of event equipment and materials
• Coordinate customer needs with coordination team to ensure proper, accurate and timely venue and equipment set up
• Confirm event space before and after setup to ensure cleanliness and order accuracy as well as readiness for next event
• Communicate at a high level with many event stakeholders
• Read and follow setup maps and instructions
• Coordinate change orders with coordination team
• Transport equipment and supplies between storage space and event location
• Organize and assemble setup equipment (chairs, tables, stage, pipe & drape, podiums, etc.)
• Remove equipment not required for event
• Following event strike equipment, inventory, inspect for damage and clean as necessary
• Adhere to policies and procedures including event tracking, project fulfillment and information flow

Event Setup Planning

• Review daily and weekly setup schedules for accuracy
• Attend weekly coordination meetings as assigned
• Under the direction of the Equipment and Services Coordinator:
• Create setup maps
• Attend planning meetings with customer and Program Coordinator as assigned

Other Specific Functions

• Safely and effectively back a pickup truck and large trailer into tight spaces using complex maneuvers
• Load and unload event related equipment and materials on and off trucks and trailers, while ensuring that appropriate padding and straps are used to prevent injury or damage
• Safely operate mechanical tailgates, and mechanical lifts to facilitate loading and unloading equipment
• Supervise assigned hourly employees to accomplish setup tasks and other tasks as assigned
• Assist Coordinator with training of hourly employees
• Execute training strategy of the Team Leader/Supervisor
• Cleans and prepares event spaces including floors, walls, tables and chairs, etc.
• Removes debris from trash receptacles and keeps liners and receptacles clean.

General Functions

• Participates in trainings
• Provides guests, customers, students and employees with directions, general information and assistance as requested
• Practices and promotes continuous improvement of environmental and safety practices
• Follow and initiate all department and venue procedures in the event of an injury, emergency or evacuations
• Follow all campus and building policies and procedures as identified by Utah State University
• Performs all functions assigned by the Equipment and Services Coordinator

Qualifications

Minimum Qualification:

• Two years of experience or an associate degree/vocational training is required.

Knowledge, Skills, and Abilities:

• Knowledge of methods to set up and strike various event related equipment including chairs, tables, stages, etc.
• Ability to learn about and care for event related equipment
• Skilled with computers and programs, including Microsoft Word, Excel
• Ability to hook to, pull, and back a trailer
• Ability to receive regular direction and coaching from a supervisor or manager
• Ability to learn through training, observation and hands on experience
• Ability to perform tasks without close supervision
• Ability to work well under pressure; meeting multiple and sometimes conflicting deadlines
• Ability to work flexible hours as needed
• Train and lead hourly and/or student employees
• Knowledge of proper cleaning methods and standards
• Safe utilization of cleaning supplies and equipment
• Ability to assist with snow removal as required
• Ability to understand chemical cleaning application and methods
• Detail oriented
• Ability to act professionally with coworkers and customers
• Reflect a positive Utah State University image
• Skilled in customer service including resolving customer concerns
• Knowledge of safe work practices
• Understand and follow safety procedures

Required Documents

Along with the online application, please attach:

Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

This position requires considerable physical activity. Employees must have sufficient strength to perform the duties and responsibilities of the position including heavy lifting (up to 75 lbs.) and/or pushing and pulling of heavy objects. Employees must be prepared to assume uncomfortable positions, such as crawling, kneeling, and squatting. Employees work outside and will not be protected from weather conditions, including extreme cold and extreme heat for extended periods.

University Highlights

As Utah’s student-centered, land-grant research university, Utah State University expands opportunity and strengthens communities across the state through learning, discovery, extension, and engagement. Founded in 1888, USU now holds two Carnegie distinctions: R1 status for very high research activity and the Carnegie Community Engagement Classification. Its innovative research and scholarship is grounded in reciprocal partnerships with local, regional, and global communities, advancing knowledge and serving the public good across Utah, the nation, and the world. With over 50 world-class research facilities and the nation’s second-oldest undergraduate research program, USU prepares students to become active, civically engaged leaders who can address critical societal challenges.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, which it joined July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025-26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when it named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA coordinator in the Office of Human Resources at 435-797-0122 or [email protected].

*updated 10/26

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following office has been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Civil Rights & Title IX Office

Old Main Room 405

1475 Old Main Hill, Logan UT 84322

[email protected]

(435) 797-1266

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| [email protected]

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  [email protected]

*updated 08/2026