Purchase-to-Pay Trainee

ABOUT US

Tate & Lyle is on a journey of change, inspired by our purpose of Transforming Lives through the Science of Food. Today, we are a global leader in sweetening, texture and fortification products that remove calories and add fibre. Customers use our innovations to create healthier, tastier food and drink for billions of consumers. Across the world, we are unlocking the curiosity and courage in our people – to foster a truly experimental culture and create a tech-enabled, more agile, risk-ready operation. Join us to play your part in growing our business and its positive impact on communities, society and the planet.

Tate & Lyle Global Shared Services Centre in Łódź is the principal location for handling the business support activities and processes for Tate & Lyle, both transactional as well as value-added business partnering support. Starting operations in 2011 with less than 50 people, we now have over 350 employees supporting operations globally. We have 30 teams operating in Łódź to provide service in the areas of Finance, Customer Service, Procurement, HR/People Services, and IS/IT

ROLE PURPOSE

The P2P Trainee will play a crucial role in supporting the Purchase-to-Pay (P2P) process, ensuring timely and accurate processing of invoices and payments while maintaining compliance with corporate policies and regulatory guidelines. The role contributes to process improvements, relationship management, and the overall performance of the Global Shared Services Centre (GSS).

MAIN ACCOUNTABILITIES

· Efficiently process invoices or payments, meeting business and vendor expectations.

· Resolve business and vendor queries and issues effectively.

· Be responsible for month-end closing activities and balance sheet account reconciliations.

· Prepare regular and ad hoc reports.

· Create and update Detailed Process Manuals, ensuring compliance with corporate policies and regulatory guidelines.

· Implement formal process documentation and internal controls to meet agreed KPIs and SLAs, ensuring all targets are achieved.

· Continuously improve processes, striving for best practices and excellence.

· Actively participate in the development and implementation of best practice processes.

· Lead projects and initiatives, serving as a subject matter expert with advanced knowledge of the process.

· Implement system enhancements and resolve system issues in cooperation with the Service Desk team.

· Assist in the orientation of new employees to the team.

· Contribute to a positive working environment within the Global Shared Services Centre (GSS).

· Complete other tasks as assigned by the immediate supervisor.

Key Responsibilities of the P2P Posting:

· Process vendor invoices, ensure proper 3-way matching, verify invoice approval, tax calculation, and cost allocation.

· Respond to vendor questions regarding invoices and payments and resolve invoice discrepancies in conjunction with procurement and business units.

· Perform month-end close activities, including accruals, reconciliation of AP SAP ledger to GL, and resolution of outstanding balances.

· Ensure compliance controls and support internal and external auditors by providing necessary documentation.

· Perform internal controls such as quality checks, GRIR reconciliation, and vendor account reconciliation.

· Identify and mitigate fraud risks, duplicate payments, and non-compliant transactions.

· Perform other tasks related to company code specifications.

PERFORMANCE MEASURES

• KPIs relating to service and process efficiency and effectiveness.

• Accuracy and timeliness of invoice and payment processing.

• Effectiveness in resolving business and vendor inquiries.

• Contribution to process standardization and improvement initiatives.

• Quality and consistency of documentation and internal controls.

• Positive feedback from internal and external stakeholders.

Tate & Lyle is an equal opportunity employer, committed to the strength of an inclusive workforce.