Event Logistics Student Intern

Job Posting Title:

UEE Event Logistics Student Intern

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Hiring Department:

University Development Office

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Oct 20, 2025

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Position Duration:

Expected to Continue Until May 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The Student Intern - Houseman plays a vital role in supporting the execution of events by assisting with the physical setup and breakdown of event spaces. This position is designed to provide hands-on experience in event operations, logistics, and venue preparation. The intern will work closely with the Event Operations Team to ensure that all event environments are properly staged, safe, and aligned with client expectations. Responsibilities include setting up furniture, equipment, signage, and decor, as well as striking and storing materials post-event. This role offers exposure to the behind-the-scenes coordination required to deliver seamless and impactful events.

Learning Objectives
Gain practical experiences in event logistics and venue operations.

Develop teamwork and communication skills in a fast-paced environment.

Understand the behind-the-scenes coordination required for professional events.

Responsibilities

Event Setup

• Arrange tables, chairs, staging, pipe and drape, signage, and decor according to event layouts.

• Assist with AV equipment placement under supervision.

• Ensure all materials are clean, functional, and safely positioned.

Event Strike

• Disassemble and store furniture, equipment, and decor post-event.

• Return items to designated storage areas in an organized manner.

• Assist with venue reset for next scheduled activity.

Team Support

• Collaborate with full-time operations staff and other interns to meet setup timelines.

• Follow instructions and safety protocols during high-traffic or high-pressure moments.

• Provide courteous assistance to clients, vendors, and guests when appropriate.

Required Qualifications

• Currently enrolled as a UT student with good academic standing.

• Ability to lift and move heavy objects (50+ lbs) and stand for extended periods.

• Willingness to work flexible hours, including early mornings, evenings, and weekends.

Preferred Qualifications

• Strong work ethic, punctuality, and attention to detail.

• Interest in event management, hospitality, or operations preferred.

Salary Range

$15.00/hour

Working conditions

• In Office

• Some heavy lifting may be required

• May work around standard office conditions

Work Shift

• 20 hours per week.

• Position ends 5/31/2026.

• Some early mornings , evenings, and weekend work will be required.

Required Materials

Resume/CV

Letter of interest

3 References

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.