Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Coordinator -JLL

What this job involves:

The Facilities Coordinator plays a critical role in supporting JLL's Facilities Management and Engineering teams by overseeing the planning, scheduling, and coordination of all vendor-led maintenance activities across a multi-site portfolio. This position directly supports JLL's Asset Management initiative toward achieving a World Class Maintenance organization, and reflects how we embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career. Utilizing JLL's Computerized Maintenance Management System (CMMS), you'll ensure that preventive and corrective maintenance tasks are properly assigned, executed, and documented to meet compliance standards and service level expectations. Acting as the primary liaison between vendors, facilities teams, and the client, you'll be part of what sets JLL apart: a culture of collaboration, locally and across the globe. This role is essential to driving operational excellence, system reliability, and high-quality service delivery for the sites you support.

What your day-to-day will look like:

• Plan, schedule, and coordinate all third-party vendor maintenance activities using JLL's CMMS, maintaining preventive maintenance schedules aligned with asset needs and operational priorities
• Monitor incoming work orders, ensure appropriate vendor assignment, and track SLA compliance for overdue or incomplete work
• Coordinate vendor access, permits, safety protocols, and site logistics in accordance with JLL and client procedures, serving as the main point of contact through planning, execution, and closeout
• Maintain accurate CMMS records, including asset data, PM templates, service documentation, and compliance logs, submitting data change requests as needed
• Manage parts and materials procurement for vendor-performed maintenance, including purchase requisitions, delivery tracking, and material reconciliation
• Produce reports on work order status, PM compliance, vendor metrics, and risk items, and participate in weekly coordination meetings with FM and Engineering teams
• Coordinate vendor activities within critical environments (e.g., data centers, labs), ensuring strict adherence to redundancy, access, and escalation procedures

Required Qualifications:

• HS diploma or GED
• 2+ years of experience in facilities operations or maintenance coordination, with a strong emphasis on third-party vendor management
• Strong working knowledge of commercial building systems (HVAC, plumbing, electrical)
• Excellent communication, organizational, and time management skills
• Advanced proficiency in Microsoft Office (Excel, Outlook, Visio); working knowledge of SharePoint

Preferred Qualifications:

• Experience supporting critical infrastructure or sensitive environments
• Proficiency with JLL-managed CMMS platforms (e.g., Corrigo)
• Bachelor's degree in Facilities Management, Engineering, or a related field
• Experience with CMMS data management and reporting tools

Schedule: M-F 8AM-5PM

Location: Round Rock, TX

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Round Rock, TX

Job Tags:

Guest Service

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary 
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.