Clerical Support Specialist

INTRODUCTION

A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence and integrity. “Quality In Everything We Do” is far more than our mantra, it is our standard!!

Explore a career with A & Associates, one of the leading providers for temporary, temp-to-hire, permanent placement services and security guard services.

CLERICAL SUPPORT SPECIALIST
Pay Rate: $15.00 per hour

Position Summary

The Clerical Support Specialist provides administrative and clerical support to departments by performing a variety of office, records management, customer service, and data entry functions. This position ensures efficient day-to-day office operations while maintaining accuracy, confidentiality, and exceptional customer service.

Essential Duties and Responsibilities

• Provide general administrative and clerical support to assigned departments.
• Answer telephones, greet visitors, and respond to inquiries from staff, students, parents, and the public.
• Prepare, process, and maintain confidential records, files, and reports.
• Enter, update, and maintain information in district databases and electronic systems.
• Organize, scan, file, retrieve, and archive paper and electronic documents.
• Prepare correspondence, reports, spreadsheets, and other office documents.
• Schedule appointments, meetings, and maintain departmental calendars.
• Assist with mail distribution, document preparation, and records management activities.
• Verify, review, and process forms, applications, and other administrative documents for accuracy and completeness.
• Maintain office supplies and assist with general office organization and workflow.
• Support departmental projects and perform other administrative duties as assigned.

Required Qualifications

• High School Diploma or GED required.
• Previous clerical, administrative, customer service, or office support experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) preferred.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong organizational skills with the ability to prioritize multiple tasks.

Physical Requirements

• Frequent sitting, standing, walking, and use of standard office equipment.
• Occasional lifting and carrying of files, records, and office supplies up to 25 pounds.
• Repetitive use of hands and fingers for keyboarding and data entry.

Work Environment

• School district administrative offices.
• Departmental offices and educational support facilities.
• Professional office environment.

Equal Employment Opportunity Statement

A&A Services is an Equal Opportunity Employer. A & Associates, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.