Administration Officer

Job Description

This role will supply all administrative tasks in the office, including Receptionist, supporting the Office Manager and Accounts Officer. It is an in office role.
Main job purpose:

• Ensure all administrative tasks are completed in a timely manner
• Assist the team with daily tasks to support the business function
• Proven proficiency in PPT and Word formatting: Support the teams with bids, making sure all documents are formatted according to our templates
• Ensure the team meets BMS compliance
• Data audits and preparation of reports on which follow ups can be conducted, or to affect decisions and drive change
• Ensure that documents sent to clients have gone through a quality check when required
• Assistance with invoicing and forecasting

Responsibilities:

• Respond to and manage general team queries, providing timely administrative support
• Prepare and analyse data for reporting purposes, including regular data audits
• Format and produce professional documents in PowerPoint and Microsoft Office for bids, proposals, and other business materials
• Timesheet collation and verification.
• Undertake training in core business systems and apply this knowledge to daily operations
• Support team compliance by monitoring requirements and ensuring deadlines are met
• Monitor shared inboxes and action emails to maintain smooth daily operations
• Expense claim preparation/submission
• Coordinate events, managing logistics, planning, scheduling, and on the day support to ensure smooth delivery.
• Perform reception duties, including greeting visitors, managing calls, and handling front-desk enquiries professionally.
• Maintain office presentation, ensuring breakout areas are clean, stocked, and welcoming, and meeting rooms are functional and ready for use
• Conduct onboarding activities to ensure new starters have a smooth and positive introduction to the team

Qualifications

• Minimum 3 years’ experience in a similar role
• Business administration/management qualification or equivalent relevant experience.
• Demonstrated proficiency in Microsoft Office, with strong capability in Word is essential
• Experience using D365, Microsoft Teams and SharePoint would be highly regarded
• Process-driven mindset with the ability to prioritise and manage competing demands.
• Proactive approach with the confidence to support and drive compliance requirements.
• Ability to work under pressure and meet deadlines
• Strong interpersonal skills, including tact, diplomacy, and assertiveness
• Proven administrative excellence, with outstanding organisational and communication skills
• High attention to detail and commitment to accuracy
• Reliable, approachable, and professional attitude.
• Full working rights in Australia
Character/Personality Traits specific to the role:
• Open, eager and willing to learn from Office Manager
• Team player
• Friendly and approachable
• Actively striving towards creating a positive work culture
• Have the confidence to ask questions and drive process improvement
• Persistence and patience to follow the processes and push tasks forward, chase for approvals and follow up with the team to ensure compliance is met
• Love a challenge!

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application.

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.