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PepsiCo

Makes salty snacks, sodas and sports drinks

Manufacturing Administrative Assistant

HR Operations & CoordinationUpdated on Nov 5
Full-timeFunza, Cundinamarca, ColombiaNo salary listedIn-person

About the Job

Requirements

  • A professional degree in administrative areas, Industrial Engineering, or a related field.
  • Experience in administrative processes, personnel management, or operations support.
  • Intermediate or advanced Microsoft Excel skills for consolidating, analyzing, and tracking information.
  • Power BI skills for building, updating, and monitoring reports and indicators.
  • Ability to analyze information, identify deviations, and track indicators.
  • Organization, follow-up, and attention to detail.
  • Ability to work in a team and interact with different organizational areas.

Responsibilities

  • Consolidate, analyze, and track labor, absenteeism, turnover, and overtime key performance indicators.
  • Prepare periodic reports to identify trends, deviations, and opportunities for improvement.
  • Ensure the quality, currency, and traceability of information used for decision-making.
  • Prepare information and executive reports required by Manufacturing and related areas.
  • Enroll personnel in Workforce Management and keep personnel information current.
  • Assign and adjust schedules and shifts in Workforce Management according to operational needs.
  • Generate and administer plant personnel lists.
  • Prepare and track Workforce Management reports, ensuring consistency between schedules and recorded information.
  • Support personnel onboarding, including administrative activities related to bonuses and hiring updates.
  • Consolidate and report overtime accruals accurately and on time.
  • Support payroll closing by tracking personnel updates and required validations.
  • Manage and report plant personnel vacation schedules.
  • Track administrative updates related to personnel changes and departures.
  • Manage payroll liquidation reports for departing personnel and coordinate related information with relevant departments.
  • Process and track purchase orders required by the area.
  • Support invoicing processes, including invoice management and follow-up.
  • Manage administrative requests related to plant operations, including service requests and follow-up.
  • Coordinate and track plant water requirements to ensure timely handling.
  • Keep administrative documentation, databases, and supporting records organized and current.
  • Identify opportunities to digitize, automate, and standardize Manufacturing administrative processes.
  • Develop and maintain tools that facilitate consolidation, tracking, and visualization of information.
  • Use Excel, Power BI, and digital tools to optimize reports, controls, and administrative routines.
  • Promote improvements that reduce manual tasks, increase information reliability, and accelerate area administration.

Desired Qualifications

  • Experience using Workforce Management for shift scheduling, work schedules, and personnel administration.
  • Knowledge and use of SAP, especially for administrative processes and information management.
  • Experience with payroll processes, including payroll updates, overtime, vacations, absenteeism, and employee departures.
  • Power Query skills for transforming, cleaning, and consolidating information.
  • Experience with Power Automate to automate workflows and optimize administrative processes.
  • Experience in process automation, digitization, and standardization.
  • Prior experience in Manufacturing, Operations, or production-plant environments.
  • Analytical ability and orientation toward continuous improvement and process efficiency.

About the Company

PepsiCo

Makes salty snacks, sodas and sports drinks

PepsiCo makes snack foods and soft drinks that supermarkets, convenience stores and restaurants sell around the world. It owns some of the most familiar grocery brands, including Lay's and Doritos chips from its Frito-Lay division and Pepsi, Mountain Dew and Gatorade on the drinks side, along with Quaker oats and cereals. The company runs its own plants and distribution network and earns most of its money selling finished products to retailers and foodservice customers, while partner bottlers produce some of its drinks under license. PepsiCo was formed in 1965 through the merger of Pepsi-Cola and Frito-Lay and is headquartered in Purchase, New York.

Company size
10,001+
Company stage
IPO
Headquarters
Harrison, NY
Founded
1965

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