Thea Energy

Develops fusion power via planar-coil stellarators

Office Manager

Administrative SupportUpdated on Nov 11

Full-timeKearny, NJ, USAIn-person

About the Job

Requirements

At least 5 years of relevant work experience.
Office management and administrative experience.
Startup experience is required.
Proficiency in Excel, PowerPoint, and Google Suite.
Strong communication and collaboration skills.
Ability to execute and thrive in a fast-paced environment.
Exceptional work ethic.
Ability to handle a varied range of responsibilities.
Detail-oriented problem-solving ability.

Responsibilities

Coordinate the day-to-day operations of the company’s Kearny, New Jersey headquarters.
Provide flexible operational and administrative support across the company’s technology, finance, strategy, and operations functions.
Ensure company facilities are maintained in professional working order and equipped with necessary supplies and equipment.
Provide hands-on support with company infrastructure, inventory, and supplies.
Coordinate operations support with vendors, services, and external contractors.
Support the company’s management team and assist with special projects as needed.
Execute company purchasing from technical and non-technical vendors.
Coordinate daily office lunch orders.
Collaborate with the Facilities Manager on company operations.
Collaborate with Marketing and Communications on company swag orders and corporate event logistics.
Identify opportunities to improve processes and efficiency.
Welcome guests at reception and help ensure they have a positive experience.
Receive and distribute mail and deliveries.
Greet candidates and ensure conference room technology is set up.
Schedule interviews, book conference rooms, and send agendas.
Manage new employee onboarding logistics, including sending welcome emails, coordinating the new-hire buddy program, and collaborating with managers on desk assignments.
Collaborate on employee engagement activities and employee resource groups.
Coordinate new-hire orientation.
Assist with the intern program.

Key Responsibility Areas:

Office Management:

Coordinate the day-to-day operations of Thea Energy’s Kearny, NJ headquarters

Provide flexible operational and administrative support across the Company’s tech, finance, strategy, and operations functions

Ensure that Company facilities are maintained in professional and working order, and equipped with necessary supplies and equipment

Provide hands-on support with Company infrastructure, inventory, and supplies

Facilitate additional operations support with vendors, services, and other external contractors

Support the Company’s management team and assist in special projects as needed

Execute Company purchasing from technical and non-technical vendors

Coordinate daily office lunch orders

Collaborate with Facilities Manager on various Company operations

Collaborate with Marketing and Communications on ordering company swag and corporate events logistics

Identify areas for process improvement and efficiency enhancement

Reception:

Act as the face of Thea Energy at the reception area ensuring guests have a positive experience

Receive and distribute mail and deliveries

Greet candidates and ensure conference room technology set up

Human Resources Coordination:

Execute interview scheduling including booking conferences rooms and sending out agendas

Manage new employee onboarding and logistics including:

Send new hire welcome emails

Coordinate new hire buddy program

Collaborate with the managers on new hire desk assignments

Collaborate on employee engagement activities and employee resources groups

Coordinate new hire orientation

Assist with intern program

Ideal Experience & Skillsets:

5+ years of relevant work experience

Office management and administrative experience

Start Up experience is required.

Proficiency in Excel, PowerPoint, and Google Suite

Strong communication and collaboration skills

Ability to execute and flourish in a fast-paced environment

Exceptional work ethic

Ability to wear many different hats

Team player who is excited to help others

Detail oriented

Problem solver

#LI-RD1

Company Benefits:

Salary range $75,000 - $95,000

Comprehensive health benefits (e.g. medical/dental/vision)

Employee equity stock options

20 days PTO

About the Company

Thea Energy

Develops fusion power via planar-coil stellarators

Thea Energy develops fusion-based power technology to provide scalable, zero-emission baseload electricity for utilities and heavy industry. Its approach uses a reimagined stellarator with flat, planar superconducting coils controlled by software-defined systems, replacing the traditional complex magnet geometry to lower costs and improve serviceability. Its Eos neutron-source device and Helios commercial power plant concept illustrate a pipeline from research to grid-ready power, backed by DOE milestones and public-private partnerships. The company aims to commercialize fusion as a dependable grid-level energy source and win long-term offtake agreements with utilities and large customers.

Company size: 51-200
Company stage: Grant
Total funding: $145.8M
Headquarters: Princeton, NJ
Founded: 2022

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