Expeditor

Overview

Gilbane is seeking an Expeditor to support the review, submission, and tracking of permits and approvals with New York City agencies for the New York School Construction Authority. This position plays a key role in ensuring documentation is accurate, complete, and processed efficiently to support project and compliance requirements. This is an office-based role located at SCA Headquarters with no field travel required.

Who are we?  

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! 

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. 

Who are you? 

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.  

Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship. 

What’s in it for you?   

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader. 

Responsibilities

• Review permit applications, filings, and supporting documentation for accuracy and completeness prior to submission.
• Guide applicants and project stakeholders through filing procedures and agency requirements.
• Coordinate the delivery and submission of documents to various city agencies for review and approval.
• Partner closely with Plan Examiners and agency representatives to facilitate code compliance and approval processes.
• Research and monitor permit, approval, and status information through city agency records and databases.
• Track submissions and approvals to ensure timely processing and resolution of outstanding issues.
• Maintain accurate records and documentation related to permitting and regulatory activities.
• Perform additional administrative and project support duties as assigned.

Qualifications

EXPERIENCE/EDUCATION

• High school diploma or GED required.
• Minimum of three (3) years of experience performing construction document review, zoning compliance reviews, permit filing activities, approval tracking, and researching property status records.

KNOWLEDGE, SKILLS & ABILITIES

• Working knowledge of New York City permitting and regulatory processes preferred.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple priorities and maintain accurate documentation.
• Effective communication and interpersonal skills, with the ability to work collaboratively with city agencies, applicants, and project teams.
• Proficiency with Microsoft Office applications and online permitting systems.

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team. For New York City, the maximum hourly rate is $42.90.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Click here to view the physical demands and working conditions required to perform this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly. 

#LI-DNP