Human Resources Business Partner - Shared Services

Job Description

The College of the Environment, Dean's Office has an outstanding opportunity for a Human Resources Business Partner - Shared Services to join their team.

About this Opportunity

Reporting to the Human Resources Director, the Human Resources Business Partner - Shared Services will provide expert human resources business process consultation and complex support to a mix of academic and non-academic clients in the College of the Environment. This position will be responsible for ensuing that designated client group's Workday activities are managed accurately, efficiently, and follow compliance requirements per state, federal, and University regulations. Additionally, this position has primary responsibility for managing all visa applications for the College's eligible faculty, postdoctoral scholars, including expertise in interpreting and following University and Federal policy and procedures related to foreign scholars.

Key Responsibilities

Human Resources Management - (60%)

• Serve as day-to-day expert providing informal and formal first tier consultation to assigned client groups regarding UW human resources polices and procedures.
• Provide College-wide HR and Workday business process consultation as a Workday technical expert.
• Partner closely with assigned client groups to use independent judgment, analysis, and discretion to identify solutions, execute, and ensure human resource life cycle processes are successfully completed on behalf on assigned client groups.
• Monitor Workday transactional business process on behalf of assigned client groups to proactively identify issues and regularly communicate status updates to clients.
• Understand organizational complexities of academic and non-academic clients including job types, employment programs, reporting relationships, and specific roles and responsibilities and how they fit within the broader College context. Make accurate recommendations and take appropriate action based on specific unit needs.
• Work with assigned client groups to make recommendations and troubleshoot HR-issues. Escalate matters of significance to College Human Resources Director.
• Attend and participate in College and campus-wide human resources meetings and committees.
• Attend and participate in all Shared Services and HR-specific meetings.

Compliance - ( 20%)

Visa Process for Foreign Visitors

• Manage visa sponsorship activities for College of the Environment. Work with assigned academic client groups and International Scholars Operations (ISO) to ensure visas are processed accurately, efficiently, and within federal and University established guidelines.
• Serve primary point of contact to problem solve visa related issues. Partner with College Human Resources Director and ISO as needed to assist clients with challenging and complex inquiries.
• Communicate regularly with scholars and academic units regarding application process and status updates.
• Recommend process improvements regarding College visa process, qualify control, and intake procedures.
• Revise and update College visa resources and guidelines as needed.
• Proactively stay informed of visa related updates to federal and UW established guidelines. Routinely communicate changes to College assigned client groups.

Employment Eligibility Verification

• Serve as subject matter expert for employment eligibility verification for College of the Environment. Work with units to ensure employment verifications are completed in accordance with federal requirements and University established guidelines.
• Monitor College of the Environment compliance through routine audits. Routinely work with units to resolve any discrepancies or potential issues of non-compliance.
• Proactively communicate updates and make recommendations for process improvements.

Special Projects- (20%)

• Routinely review Human Resources Share Point to ensure records are accurately maintained in accordance with University policies and record retention requirements.
• Support Dean's Office IT and Human Resources team to transition College of the Environment intranet to new My ENV HR platform. Recommend and maintain web pages, researching and evaluating information to ensure accuracy and usefulness to the user audiences as necessary to improve this resource. Ensure all College forms and links are current and in alignment with ever-changing university forms and web resources.
• Collaborate closely with Human Resources Business Partner to ensure consistency when recommending best practices related to business processes and impact to the College's units/departments.
• Identify and recommend process improvements regarding College Shared Service HR internal process, qualify control, and intake procedures.
• Other duties as assigned.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelors degree in human resources, psychology, administration, or other related field.
• Two years experience working with HR policies, procedures, and best practices across multiple HR competencies including but not limited to talent management, leave administration, training and development, compliance, payroll or classification and compensation.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager

Additional Qualifications

• Prior experience with HRIS database administration.
• Ability to handle confidential information with tact, discretion, and diplomacy, and maintain strict confidentiality.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to maintain professionalism at all times.
• Ability to research and synthesize information and communicate it effectively to audiences in verbal and written form.
• Ability to work independently and as part of a team, manage priorities, demonstrate initiative, multi-task, problem solve and exercise good judgment in a dynamic and deadline-driven environment.
• Proven accuracy and attention to detail in work products.
• Professional level competency with general MS Office applications, e.g, Word, Excel, Power Point, Outlook) and HRIS systems, plus ability to learn new software applications as necessary to do the job.

Preferred Qualifications

• Prior experience working in an academic setting.
• Prior experience supporting designated client managed groups or shared service environments.
• Prior experience in with development and management of HR information resource platforms.
• Proficient in Workday.

Compensation, Benefits and Position Details

Pay Range Minimum:

$59,736.00 annual

Pay Range Maximum:

$89,592.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.