The expected hiring range for this position is:
$28.30-$34.51.Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.
About the Role:
Fermilab is seeking an Administrative Assistant III who under general supervision, will perform a variety of moderately complex administrative and staff support duties for the assigned organization by exercising a moderate degree of independent decision-making and problem resolution. You will be responsible for resolving moderately complex issues, referring more complex matters to higher-level staff. The combination of specific duties varies depending on the needs of the assigned organization. Duties include but are not limited to the following:
What your day-to-day as an Administrative Assistant III will look like:
Essential Competencies and Attributes for Success:
Applicable Knowledge, Skills and Abilities Required:
Work Arrangement:
Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.
Benefits/Perks:
Fermilab offers a competitive and comprehensive benefits program, including:
Why Fermilab:
Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.
Pre-Employment Screening:
Drug-Free Workplace & Pre-Employment Screening
Fermilab is dedicated to fostering a safe, productive and drug-free environment. An offer of employment is contingent upon the successful completion of a background check and drug screening.
HSPD-12
In accordance with Homeland Security Presidential Directive 12 (HSPD-12) new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.
Foreign Government Sponsored Activities
Fermilab employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Such individuals will be asked to disclose any participation for review by Fermilab's Office of General Counsel.
REAL-ID Requirement for access to Fermilab Campus
Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.
Equal Opportunity Statement
Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.
Fermilab is a U.S. laboratory that conducts particle physics and accelerator research. It builds and operates the world’s most advanced particle accelerators and experiments to study the smallest building blocks of matter and to explore the universe, including dark matter and dark energy. Its work blends fundamental science with technology development that benefits U.S. industry. Fermilab collaborates with scientists from more than 20 countries on projects based in the U.S. and abroad, employing scientists and engineers who run experiments, develop instrumentation, and advance computing and accelerator technologies. The lab’s goal is to deepen our understanding of the universe while creating technologies and knowledge that support education, environmental stewardship, and economic competitiveness.
Company Size
1,001-5,000
Company Stage
Grant
Total Funding
$260M
Headquarters
Batavia, Illinois
Founded
1967
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Fermilab Village serves as living lab for Midwest Energy retrofits. The U.S. Department of Energy's Oak Ridge National Laboratory, Fermi National Accelerator Laboratory and the Midwest Energy Efficiency Alliance have signed a memorandum of understanding to develop a strategic approach for improving the energy performance of aging buildings at Fermilab Village in Batavia, Illinois. The collaboration will combine ORNL's expertise in building science, field testing, sensors, controls and energy modeling with Fermilab's knowledge of the village's buildings and operations. MEEA will provide expertise in energy efficiency programs, utility engagement and building retrofit initiatives. Together, the partners will evaluate phased retrofit pathways designed to reduce energy use and operating costs, improve occupant comfort and address the practical challenges of upgrading older structures. Fermilab Village includes 114 buildings used for housing, laboratories, offices and support functions. Some structures are more than 100 years old, and many were adapted from homes and farm buildings that predate the laboratory. Fermilab has identified 81 buildings as potential candidates for analysis. Previous improvements have focused primarily on heating, ventilation and air conditioning equipment in approximately 30 buildings rather than comprehensive upgrades to building envelopes and other systems. "The technology demonstrations made possible through this project will allow innovative solutions to be tested and validated here, with the potential for broader deployment across industries and communities throughout the region," Norbert Holtkamp, Fermilab Field measurements and energy modeling guide phased building upgrades. Planned work will begin with a review of buildings expected to remain in use. Researchers will classify the buildings by type, size, age, condition, energy performance and building systems, then select representative structures for detailed study. Sensors and meters will be installed to measure indoor temperature and humidity, energy use, and heating, ventilation and air conditioning operation. These measurements would provide a baseline that captures seasonal conditions and current building performance. Pittcon highlights: Environment & Energy ebook. Check out the highlights from Pittcon in the Environment & Energy industries ORNL researchers will use the field data to develop and calibrate baseline energy models for the buildings. These models will help the team assess each building's current performance and identify opportunities for improvement at different levels of retrofit. The models also will estimate potential energy and cost savings from ORNL-developed and commercially available technologies, helping the team determine which solutions to implement and how best to deploy them. Technologies under consideration include building-envelope upgrades, high-performance windows, advanced HVAC systems and controls, and other energy-efficiency measures. "Fermilab Village gives us a rare opportunity to study aging buildings as part of an interconnected community," said Robert Wagner, ORNL's associate laboratory director for Energy Science and Technology. "By pairing field measurements with calibrated energy models, we can help Fermilab compare practical options, understand their costs and benefits, and make informed decisions about improvements that can be implemented over time. The approach could also help other campuses and communities address similar challenges." Community-Scale analysis explores coordinated energy systems and measurable savings. At the village scale, the team will evaluate future opportunities to coordinate buildings as an integrated energy system. Options could include shared infrastructure, district thermal systems, microgrids, load shifting and controls that coordinate energy use across multiple buildings. Selected strategies could then be demonstrated in representative buildings and evaluated through post-retrofit monitoring. Measurement and verification will be central to the research. By comparing post-retrofit performance with measured baselines and calibrated simulations, researchers can quantify energy and cost savings, evaluate occupant comfort and indoor conditions, and identify adjustments needed to support long-term performance. ORNL researchers estimate that comprehensive retrofit pathways could reduce energy consumption by more than 40 percent. The estimate is preliminary, and actual savings will depend on field measurements, the measures selected, available funding, operating conditions and the scope of implementation. "MEEA is excited to partner with ORNL and Fermilab to explore and pilot new technologies that can make aging buildings more energy efficient and comfortable for the people who live and work in them," said Paige Knutsen, executive director of MEEA. "This project offers a valuable opportunity to connect research and development with real-world applications in the Midwest. We plan to work with our network of member companies across the energy efficiency industry to identify opportunities to leverage utility incentives and collaborate on technology validation and piloting. By connecting national laboratory expertise with our members' experience, we can help turn promising innovations into practical solutions - advancing MEEA's mission and helping other Midwest communities improve their buildings, reduce energy costs, and enhance comfort." The project is expected to produce a phased strategy identifying near-term measures, medium-term upgrades and longer-term comprehensive retrofits. The approach could also provide a model for other national laboratories, research campuses and communities seeking to improve the performance of diverse aging buildings while maintaining ongoing operations. The Building Technologies Research and Integration Center at ORNL is a Department of Energy applied energy facility that supports research in grid-flexible solutions, high-performance equipment, building envelopes and industrialized construction, energy storage and multifunctional products, and systems integration. The facility's capabilities span laboratory testing, field demonstrations and whole-building simulation, enabling researchers to evaluate technologies from early development through real-world validation. Fermi National Accelerator Laboratory is America's national laboratory for particle physics and accelerator research. Fermi Forward Discovery Group manages Fermilab for the U.S. Department of Energy's Office of Science. The Midwest Energy Efficiency Alliance is a collaborative network that promotes energy efficiency to optimize energy generation, reduce consumption and create jobs across Midwestern communities. MEEA serves a 13-state region that includes Ohio, Kentucky, Michigan, Indiana, Illinois, Missouri, Wisconsin, Minnesota, Iowa, North Dakota, South Dakota, Nebraska and Kansas. UT-Battelle manages ORNL for the U.S. Department of Energy's Office of Science, the single largest supporter of basic research in the physical sciences in the United States. The Office of Science is working to address some of the most pressing challenges of its time.
Energy department announces 2026 Ernest Orlando Lawrence Award winners. U.S. Secretary of Energy Chris Wright announced that Fermilab's Chris Polly was one of nine recipients of the prestigious Ernest Orlando Lawrence Award for exceptional contributions to research and development supporting the U.S. Department of Energy's (DOE) missions in science, energy and national security. Media contact. * Tracy Marc, Fermilab [email protected], 224-290-7803 Fermilab editor's note: The following press release was posted by the U.S. Department of Energy. Charles "Chris" Polly has been a central figure in Muon g-2 experiments for almost three decades. His leadership and contributions were key to achieving the most precise measurement of the anomalous magnetic moment of the muon in particle physics to date, with the latest result published in 2025. He was a lead graduate student on the Muon g-2 experiment at Brookhaven National Laboratory. The Brookhaven result, completed in the early 2000s, revealed a tantalizing discrepancy between experiment and theoretical predictions, making it one of the most closely watched measurements in particle physics and motivating decades of further research. Polly was instrumental in the move of the 50-foot muon storage ring from Brookhaven National Laboratory in New York to Fermilab in Illinois. He helped lead the next generation of the Muon g-2 experiment at Fermilab as the Project Manager who led the design and construction of the experiment from start to finish, and later served as co-spokesperson when the collaboration announced its first result in 2021. U.S. Secretary of Energy Chris Wright today announced nine recipients of the prestigious Ernest Orlando Lawrence Award for their exceptional contributions to research and development supporting the U.S. Department of Energy's (DOE) missions in science, energy, and national security. "This year's Lawrence Award recipients exemplify the ingenuity and determination that drive America's leadership in science and technology," said U.S. Secretary of Energy Chris Wright. "From achieving fusion ignition to advancing critical materials and high-performance computing, these scientists and engineers are tackling some of our nation's most complex challenges and translating groundbreaking research into real-world capabilities. Their work strengthens our nation's energy security, drives American innovation, and ensures the United States remains at the forefront of scientific discovery." Established in 1959, the Lawrence Award recognizes mid-career U.S. scientists and engineers for groundbreaking achievements across nine scientific and engineering categories. The award is among the longest-running and most prestigious science and technology honors bestowed by the U.S. government. The 2026 Ernest O. Lawrence Award recipients are: Charles "Chris" Polly, Ph.D. (Fermi National Accelerator Laboratory) - High Energy Physics - Honored for his "exceptional scientific and technical contributions to low-energy precision measurements in particle physics, most notably leadership of the experimental measurement of the anomalous magnetic moment of the muon with the Muon g-2 experiment." Eric J. Schelter, Ph.D. (University of Pennsylvania) - Atomic, Molecular, and Chemical Sciences - Honored for his "fundamental chemical studies of energy-critical metals leading to new methods for their selective and sustainable separations." Patrick Chain, Ph.D. (Los Alamos National Laboratory and New Mexico Consortium) - Biological and Environmental Sciences - Honored for his "pioneering work in genomics and microbiome science, including discoveries of new bacterial-fungal interactions and revolutionizing the field by democratizing access to advanced bioinformatics tools." Samuel W. Williams, Ph.D. (Lawrence Berkeley National Laboratory) - Computer, Information, and Knowledge Sciences - Honored for his "pioneering contributions in performance modeling, hardware/software design optimization, and novel computer architecture for high-performance computing, enabling modeling of complex computational solutions, and increasing analysis speed, simulation accuracy, and computational efficiency." Thomas Epps, III, Ph.D. (University of Delaware) - Condensed Matter and Materials Sciences - Honored for his "fundamental contributions to chemistry and materials science with applications in the chemical upcycling of polymeric waste, generation of high-performance materials from biomass feedstocks, and development of membranes for lithium-ion battery technologies." Gregg Beckham, Ph.D. (National Laboratory of the Rockies and University of Colorado Boulder) - Energy Science and Innovation - Honored for his "transformative research in the conversion of lignocellulosic biomass and waste plastics via biology, chemistry, and engineering, yielding building blocks for sustainable fuels, chemicals, and materials." Andrea L. Kritcher, Ph.D. (Lawrence Livermore National Laboratory) - Fusion and Plasma Sciences - Honored for her "exceptional design efforts leading to the first-ever achievement of fusion ignition in the Laboratory, which is of major scientific impact to institutional and national missions, the private sector, and fusion interests within academia." Michael Reed, Ph.D. (Nevada National Security Site) - National Security and Nonproliferation - Honored for his "vital contributions to national and international nuclear emergency response through the Advanced Visualization & Integration of Data (AVID) software, which broke existing paradigms by simultaneously fusing all radiological data into a single interface connected seamlessly to world-wide expertise." Lijuan Ruan, Ph.D. (Brookhaven National Laboratory) - Nuclear Physics - Honored for her "outstanding leadership and ingenuity in the design, construction, and operation of novel detector systems in the STAR experiment, transforming dilepton final states into precision probes of heavy ion collisions." DOE will honor the recipients at a hybrid award ceremony in Washington, D.C., on November 13, 2026. The ceremony will be broadcast live online, and a recording will be available following the event. Registration is required for both virtual and in-person attendees. Due to space and security requirements, in-person attendance is limited, with registration closing October 30, 2026.
Physics and fusion research advances through Fermilab's MAGNES. 1 - 4 of 4 results October 12, 2026 Fermilab's long legacy of pioneering superconducting magnet technology is entering a new chapter with the launch of the MAGNet Environment Simulator. The test platform will support cutting-edge research aimed at enabling the powerful magnets needed for future fusion energy systems. October 1, 2026 Leaders from U.S. national laboratories and industry will come together at Fermilab on October 13 to participate in a special public evening focused on the future of fusion energy. December 14, 2022 From CNN Opinion, Dec. 14, 2022: Don Lincoln examines the result from the National Ignition Facility at Lawrence Livermore National Laboratory that fusing elements released more energy than the lasers supplied. While this is a monumental step for science and a spectacular technical achievement, the process has to be repeated again and again and engineers need to construct a containment structure that can survive the bath of neutrons that a functional fusion generator will create. February 14, 2022 CNN, February 11, 2022: Fermilab's Don Lincoln discusses how nuclear fusion technology has developed into a commercial technology. Fusion could revolutionize how energy is generated across the globe and have significant impacts on the world's future climate.
Fermilab physicist wins DOE Early Career Award to study dark matter with entangled qubits. Building on her earlier work with quantum amplifiers for a leading dark matter experiment, Rakshya Khatiwada will use a four-qubit entangled system to test whether it offers a sensing advantage when exposed to a simulated dark matter signal. The project, based at Fermilab, could open the door to detecting dark matter candidates such as axions and dark photons. Rakshya Khatiwada, a physicist with Fermi National Accelerator Laboratory and Illinois Institute of Technology, has received the U.S. Department of Energy Early Career Award to pursue an innovative approach for discovering dark matter. Her project will test the potential of entangled superconducting qubits, the building blocks of quantum computers, to detect signals far too faint for conventional instruments to catch. Dark matter makes up roughly five times more of the universe's matter than the ordinary matter we see in stars, planets and people, yet it has never been directly observed. "We already see some signatures of dark matter from astrophysical observations like gravitational lensing and cosmic microwave background radiation," Khatiwada explained. "Searching for dark matter in the laboratory requires a different approach. Scientists need highly specialized instruments to detect the faint signals that dark matter might produce through interactions with ordinary matter and electromagnetic fields." Khatiwada's research will use a four-qubit entangled system to test whether quantum entanglement offers a genuine sensing advantage over independent, non-entangled qubits when exposed to a simulated dark matter signal. Entanglement links the quantum states of two or more qubits, which can work together as a sensitive detector. "These entangled qubits share a single quantum state," Khatiwada said. "So, if they all encounter the same dark matter signal, their response is enhanced." Before coming to Fermilab, Khatiwada conducted postdoctoral research at the University of Washington with the Axion Dark Matter eXperiment, working with quantum amplifiers as a quantum detector lead. Resonant-cavity experiments like ADMX are sensitive to narrow bands of dark matter mass and require careful tuning to sweep across a broad range of masses over time. That experience convinced her that quantum sensing is essential for detecting dark matter, and she has been exploring the use of qubits for this purpose ever since. Khatiwada explained that entangled qubits could not only help researchers detect fainter signals but also search more efficiently across a range of possible dark matter masses. Khatiwada credits Fermilab's highly specialized capabilities and resources, including the Superconducting Quantum Materials and Systems Center, and her work as a professor with excellent graduate students at Illinois Institute of Technology with creating the ideal setting for her project. Her work recently demonstrated very low-noise performance of superconducting qubits in the QUIET and LOUD facilities at Fermilab, where she is also using super intelligence and machine learning to study noise that is extremely hard to detect using traditional methods. These ongoing efforts will lay the groundwork for her entanglement project. "I am really excited about applying these ideas that I have been working on to entanglement-based sensing for dark matter," Khatiwada said. "Fermilab has excellent infrastructure, resources and technical expertise, as well as talented postdoctoral researchers. This is a great place to do research." Fermi National Accelerator Laboratory is America's national laboratory for particle physics and accelerator research. Fermi Forward Discovery Group manages Fermilab for the U.S. Department of Energy Office of Science. Visit Fermilab's website at www.fnal.gov and follow us on social media. The Superconducting Quantum Materials and Systems Center at Fermilab is supported by the DOE Office of Science.The Superconducting Quantum Materials and Systems Center is one of the five U.S. Department of Energy National Quantum Information Science Research Centers. Led by Fermi National Accelerator Laboratory, SQMS is a collaboration of more than 30 partner institutions - national labs, academia and industry - working together to bring transformational advances in the field of quantum information science. The center leverages Fermilab's expertise in building complex particle accelerators to engineer multiqubit quantum processor platforms based on state-of-the-art qubits and superconducting technologies. Working hand in hand with embedded industry partners, SQMS will build a quantum computer and new quantum sensors at Fermilab, which will open unprecedented computational opportunities. For more information, please visit sqmscenter.fnal.gov.
Fermilab to lead two new Genesis Mission awards to accelerate development of microelectronics and quantum. Two new awards will expand Fermilab's critical role in the Genesis Mission by developing custom microelectronics and advancing quantum information science. Media contact. * Tracy Marc, Fermilab [email protected], 224-290-7803 Fermi National Accelerator Laboratory received two new awards as part of the U.S. Department of Energy's Genesis Mission, a national effort to double the productivity and overall impact of American science by leveraging super intelligence (SI) and the combined strengths of the agency's 17 national laboratories. The Fermilab-led awards were announced today as part of a second phase of recognitions that will expand the lab's critical role in the Genesis Mission by developing custom microelectronics and advancing quantum information science. "Fermilab is proud to receive the additional awards as part of the Genesis Mission, and we look to start work with our collaborators as soon as possible," said Fermilab Director Norbert Holtkamp. "Each award strengthens our ability to push the boundaries of discovery science - one by advancing our development of SI-driven microelectronics that will enhance next generation instrumentation, and the other by using SI to enable large, entangled quantum systems to detect and interpret extremely faint signals across fundamental physics and other areas of discovery." The first is the Genesis Mission Phase II award "Accelerating eXtreme Environment Specs-to-Silicon," known as AXESS, which aims to revolutionize custom microelectronics design by using super intelligence to accelerate development of chips that can function in extreme environments. The project will boost innovation and national competitiveness, with potential impacts in quantum, fusion energy and particle physics. "Our AXESS researchers are using SI to shorten microelectronics design processes from months to minutes," said Anna Grassellino, Fermilab's chief technology officer. "This will significantly boost national competitiveness and accelerate the pace of innovation. Fermilab has deep experience creating chips that can function in extreme environments, like cryogenic temperatures or intense radiation, that can be used in specialized applications." Partners for AXESS include Advanced Micro Devices, Inc., Arizona State University, Dataerai, Georgia Institute of Technology, IBM, Lawrence Berkeley National Laboratory, Massachusetts Institute of Technology, Oak Ridge National Laboratory, Purdue University, Sandia National Laboratories, Siemens EDA, SLAC National Accelerator Laboratory, University of California San Diego, University of Southern California and other industry collaborators. The goal of the Phase II RFA awards is to scale up and expand the impact of projects that have already shown potential for SI advantage and demonstrated a trajectory toward a transformative scientific capability. The selected projects are multi-year and use interdisciplinary teams to address national science and technology challenges across key DOE mission areas. The second new Fermilab-led award is a Phase I project titled "AI-Guided Sparse Characterization of Quantum Sensing States and Entanglement Structures," also known as QCVV. Quantum sensors exploit uniquely quantum phenomena such as superposition and entanglement to search for extraordinarily weak signals - including signals relevant to fundamental physics. But as quantum systems grow larger and more complex, fully measuring and understanding their quantum states becomes increasingly difficult, requiring enormous amounts of data and experimental time. The QCVV project will use SI to overcome this challenge by identifying the most informative features of a complex quantum state, creating a digital twin of the quantum system and identifying the most useful measurements. Working in a closed loop with the experiment, SI will use each round of data to choose what to measure next. This approach could enable the characterization of much larger quantum systems and help scientists separate faint signals from noise and experimental imperfections. Led by Fermilab, the project brings together IBM, NVIDIA, Purdue University, Quantum Machines and University of Chicago. Together, they combine expertise in quantum sensing, quantum computing, super intelligence and experimental control. "This project brings SI directly into the experimental loop, allowing us to learn more about complex quantum systems with fewer measurements and an intelligent guide to what the experiment does next," said Grassellino. "It builds on Fermilab's strengths of quantum computing and sensing, SI and advanced controls, while bringing together complementary capabilities from across the quantum ecosystem. Ultimately, this work could help us build larger, more powerful quantum sensors and accelerate searches for some of the faintest signals in fundamental science." In addition, Fermilab is a recipient of two more Phase II awards as a collaborating institution, including "Lattice QCD at the Intelligence Frontier." Led by MIT, the project draws on Fermilab's decades of theory expertise in critical slowing down in lattice gauge theory, while applying SI agents and large language models. The other Phase II award is the "Multi-Office Accelerator Team Core" project, known as MOAT-Core. Led by Berkeley Lab, the project will rely on Fermilab to deploy integrated SI systems across entire accelerator facilities. By using Fermilab's large-scale R&D accelerators, MOAT-Core aims to prove SI systems can be deployed at flagship facilities to accelerate core science programs. "Combined, these investments accelerate Fermilab's momentum at the frontiers of technology and deepen our contributions to a mission designed to transform how the nation approaches scientific discovery, while advancing the laboratory's commitment to developing innovations that benefit both science and society," added Holtkamp. More information about Fermilab research is available at www.fnal.gov. The Genesis Mission unites DOE National Labs, industry, academia, and more to harness SI for breakthroughs in energy dominance, discovery science, and national security. Fermi National Accelerator Laboratory is America's national laboratory for particle physics and accelerator research. Fermi Forward Discovery Group manages Fermilab for the U.S. Department of Energy Office of Science. Visit Fermilab's website at www.fnal.gov and follow us on social media.