AP Coordinator

Job Description

The Accounts Payable (AP) Coordinator will be responsible for receiving, entering, and paying invoices. He/she will work with internal and external parties to reconcile inventory receipts and communicate inventory receipt variances as well as maintain controls and assure appropriate compliance as dictated by Fortune Brands Innovations (FBIN), by our external auditor (PWC), and by relevant authorities (e.g., U.S. Securities & Exchange Commission, etc.).

RESPONSIBLIITIES:

• Process invoices for the ERP system (Eclipse), including inputting invoices into the system, researching issues, and resolving discrepancies.
• Ensure that invoices are processed for payment timely and accurately.
• Reconcile inventory receipts to supplier purchase orders and invoices (3-way match).
• Communicate with internal and external parties regarding inventory receipt variances.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Follow-up with department managers to ensure invoices are approved.
• Record payroll entries as provided by payroll department.
• Communicate monthly spend reports to department managers.
• Respond in a timely manner to internal and external inquiries and perform follow-up communication as necessary.
• Perform routine accounting functions, including period-end account reconciliations.
• Maintain financial security by following internal accounting controls.
• Act as a backup to other members of the Accounting team as required.
• Assist in developing procedures and policies to ensure adherence to company guidelines.
• Provide accounting assistance and direction to Operation team members as necessary.
• Ensure that accounting and operational controls are followed to properly monitor and protect the assets of the Company.
• Perform other duties as assigned.

Qualifications

• High School diploma or GED is required
• Minimum of 2 years of experience working in Accounts Payable is required.
• Strong Microsoft application skills (Excel, Outlook).
• Possess strong quantitative and communication skills (both oral and written).
• Highly organized with the ability to manage large volumes of paperwork.
• Possess a basic knowledge of tax laws.
• Possess strong data entry skills.
• Ability to provide direction to other team members.
• Must work well in a team atmosphere.
• Oracle experience preferred.